Administrative Assistant (AP133)

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Located in Pickering, ON

Salary: $24

Our Pickering client, a Property Management company that specializes in Commercial, Residential, and Industrial buildings is looking for an Administrative Assistant to join their team.

 

Benefits to you:

• Evaluation Hire (Temporary to Permanent)
• Full Time Hours
• Established company with over 20 years in business
• Supportive team that will provide clear direction and training
• Opportunity for long-term career growth and advancement

Responsibilities:

• Prepare leases, proposals, agreements, and other property-related documentation
• Assist with tenant communications, inquiries, and general customer service requests
• Answer and direct incoming phone calls and emails
• Generate invoices, process accounts receivable transactions, and assist with collections follow-up
• Maintain accurate tenant, vendor, and property records
• Coordinate lease documentation, renewals, and electronic signatures using DocuSign
• Assist with tracking rent payments and tenant account balances
• Perform data entry and maintain records using QuickBooks Online
• Assist with banking activities, deposits, and payment tracking through various online banking platforms
• Maintain office organization, supplies, and filing systems
• Perform other tasks that may be assigned

Qualifications and Skills:

• Minimum 1-2 years of Administrative experience
• Experience using QuickBooks Online
• Strong proficiency in MS Office (Word, Excel, Outlook)
• Excellent communication skills (verbal and written)
• Professional and pleasant telephone manner
• Strong organizational and attention to detail skills
• Must be trustworthy, reliable, and dependable

Bonus Qualifications:

• Previous experience in Property Management (Residential, Commercial, or Industrial)
• Familiarity with DocuSign or electronic document management systems
• Experience using online banking platforms and processing financial transactions

Compensation and Hours:

• Monday to Friday: 8:30am to 4:00pm
• Pay Rate: $24 per hour

Express Employment Professionals is an equal opportunity employer and welcomes all qualified applicants to apply; all reasonable accommodations will be made for people with disabilities. Applicants are advised that artificial intelligence tools may be used to support initial screening based on key words and minimum qualifications. Express provides reasonable accommodation throughout the recruitment process upon request. This posting and any associated applicant information will be retained for three years in accordance with provincial regulations.

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