Accounts Payable Specialist

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Located in Bend, OR

Salary: $23-$25 DOE

Accounts Payable Specialist (Hybrid)

Location: Prineville, OR
Wage: $23-$25 DOE
Schedule: 8am-5pm; Mon & Wed Remote, Tues, Wed, Thurs On-Site

 

Position Summary

The Warehouse Accounts Payable Specialist ensures accurate and timely processing of vendor invoices related to warehouse operations, including inventory purchases, freight, and operational expenses. This role performs detailed reconciliation, resolves discrepancies, and maintains compliance with company policies and accounting standards. The Specialist collaborates with internal teams and external vendors to support accurate financial reporting, assist with timecard-related tasks as needed, and contribute to continuous improvement within the AP function.

 

Invoice Processing, Reconciliation & Compliance

• Process high-volume vendor invoices, credits, and operating expenses using ERP systems (NetSuite, SAP, Oracle). NetSuite experience is preferred but not required.
• Perform 3-way matching between purchase orders, receiving documents, and invoices.
• Reconcile vendor statements and identify discrepancies.
• Ensure proper approvals and GL coding in compliance with company policies and GAAP.
• Maintain accurate records for audit readiness and financial reporting.

Vendor Communication & Discrepancy Resolution

• Communicate with vendors to research and resolve invoice/payment discrepancies
• Verify and apply vendor credits promptly.
• Collaborate with Purchasing, Receiving, and other departments to troubleshoot issues and implement corrective actions.
• Maintain positive vendor relationships to support continuity of supply and services.

Documentation, Reporting & Audit Support

• Organize and maintain documents and reconciliations per retention policies.
• Prepare journal entries and intercompany journal entries as needed.
• Assist the AP Supervisor with documentation and support during fiscal year-end audits.
• Participate in process improvement initiatives to enhance AP efficiency and accuracy.
• Provide occasional support with timecard review or processing as assigned.

Core Technical Skills & Knowledge

• Excel proficiency is required, including pivot tables and VLOOKUP.
• ERP systems experience (NetSuite preferred but not required; Oracle, SAP also beneficial).
• Accurate 10-key proficiency.
• Google Workspace and Microsoft Office Suite experience preferred.
• Adobe and Acrobat experience preferred.
• Knowledge of GAAP and internal controls.
• Experience supporting month-end or year-end close processes.
• Strong numerical accuracy and attention to detail.
• Ability to work independently with limited supervision.
• Strong analytical, problem-solving, and organizational skills.
• Ability to resolve complex discrepancies independently.
• Basic journal entry and intercompany transaction experience.
• Ability to support system testing, UAT, and data validation during software implementations.

Minimum Education & Experience Requirements

• High school diploma or GED required.
• At least one year of prior AP experience.
• Accounting coursework preferred.

 

 

How to Apply:

To apply for this role, please call 541-389-1505 to schedule an interview with an employment specialist. 

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