Office Assistant for a Catholic Parish

Located in Chatham, IL

Salary: $19.00-$22.00 per hour

Office Assistant

Location: Chatham, Illinois
Pay Rate: $19.00 - $22.00 per hour
Schedule: Monday through Friday, 8:30 AM - 4:00 PM

Position Summary

We are seeking a friendly, organized, and dependable Office Assistant to join our church staff in Chatham, Illinois. As the first point of contact for parishioners, visitors, and community members, this individual plays a vital role in creating a welcoming and positive experience for everyone who enters the church office. The ideal candidate will possess excellent communication skills, strong organizational abilities, and a heart for serving others in a faith-based environment.

Key Responsibilities

Administrative Support

• Answer and direct incoming phone calls in a professional and courteous manner.
• Greet parishioners, visitors, and vendors warmly and assist with inquiries.
• Respond to emails and correspondence promptly and professionally.
• Maintain accurate records and filing systems, both digital and paper.
• Process payments, contributions, and donations accurately and confidentially.
• Order sacramental certificates and other church-related documents as needed.

Communication & Publications

• Prepare, format, and distribute weekly church bulletins.
• Update church website content as needed.
• Manage and maintain the church's social media platforms, including Facebook and Instagram.
• Assist with church communications and announcements.

Scheduling & Event Coordination

• Coordinate and schedule parish hall reservations and facility usage.
• Maintain calendars and scheduling records.
• Communicate reservation details with parishioners and outside groups.

Record Keeping

• Ensure church records and databases remain accurate and up to date.
• Maintain confidentiality of parish and church information.
• Assist with data entry and report preparation when needed.

Qualifications

• High school diploma or equivalent required.
• Previous office, administrative, customer service, or church office experience preferred.
• Strong computer skills, including Microsoft Office, email, and internet applications.
• Experience managing social media platforms such as Facebook and Instagram preferred.
• Ability to multitask and prioritize responsibilities in a busy office environment.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to maintain confidentiality and handle sensitive information with discretion.

Desired Characteristics

• Friendly, welcoming, and approachable demeanor.
• Strong interpersonal and customer service skills.
• Dependable, professional, and self-motivated.
• Comfortable working in a faith-based environment.
• Passion for serving parishioners and supporting the mission of the church.
• Positive attitude and willingness to assist with a variety of office functions.

Benefits

• Competitive hourly pay of $19.00 - $22.00 based on qualifications and experience.
• Monday through Friday schedule with evenings and weekends not required.
• Opportunity to serve and support a vibrant church community.
• Meaningful work in a welcoming and faith-centered environment.

The Office Assistant serves as the welcoming face of the parish, helping ensure that all parishioners, visitors, and community members receive exceptional service and support while maintaining the smooth day-to-day operation of the church office.

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