Administarative Assistant -$19/hr

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Located in whitby, ON

Salary: $19/hr

On behalf of our client, we are currently recruiting for an Administarative Assistant  to join their team. The successful candidate will be responsible for maintaining accurate inventory records, completing daily data entry and reconciliations, processing shipping documentation, and communicating with ports and clients.

Responsibilities

• Record and file Bills of Lading  on a daily basis
• Reconcile inventory daily and investigate any discrepancies
• Complete daily tickets and ensure all information is entered accurately
• Review weekly data and reconcile records to ensure accuracy
• Perform daily data entry using Microsoft Excel
• Maintain organized electronic and physical filing systems
• Communicate with ports, customers, and clients by email and telephone
• Respond to customer inquiries and provide timely follow-up
• Identify and resolve discrepancies or data-entry issues
• Maintain accurate and up-to-date inventory records
• Assist with other administrative and inventory-related duties as required

Qualifications & Skills

• Previous experience with inventory, data entry, reconciliation, or administration
• Strong Microsoft Excel skills
• Excellent attention to detail and accuracy
• Previous customer service experience
• Strong written and verbal communication skills
• Excellent problem-solving and organizational abilities
• Comfortable working independently with minimal supervision
• Ability to ask questions and seek clarification when needed
• Strong teamwork and communication skills
• Reliable and punctual with a strong work ethic
• Ability to manage multiple tasks and meet daily deadlines

Ideal Candidate

The ideal candidate is detail-oriented, organized, reliable, and comfortable working with numbers and large amounts of data. Must have experince completeing Bill of ladings.They should be confident using Excel, able to identify discrepancies, and comfortable communicating with both clients and port personnel.

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