Temporary Office Administrator

Pay Rate: $21.00 - $25.00 per hour

Duration: Temporary Assignment (3 Weeks)

Start Date: September 28th

End Date: October 16th

Schedule:

Week 1: Part-Time, Monday-Friday, 10:00 AM - 3:00 PM (1-hour lunch)
Weeks 2 & 3: Full-Time, Monday-Friday, 8:00 AM - 5:00 PM (1-hour lunch)

Position Overview

We are seeking a professional and detail-oriented Temporary Office Administrator to provide office support during a scheduled employee vacation. The first week will consist of training and shadowing the current Office Administrator to ensure a smooth transition before independently managing daily administrative operations during weeks two and three.

The ideal candidate will have strong organizational skills, excellent customer service abilities, and experience working in a professional office environment. Previous exposure to the construction industry and familiarity with construction terminology is required.

Key Responsibilities

Answer and direct incoming phone calls professionally
Manage and respond to emails using Microsoft Outlook
Provide excellent customer service and answer customer inquiries
Take and process customer payments
Create, edit, and manage PDF documents and forms
Print, scan, copy, and distribute documents as needed
Share and maintain company data and records accurately
Communicate effectively with internal teams and departments
Assist with administrative projects and daily office operations
Maintain organized filing systems, both digital and physical
Prioritize tasks and ensure timely completion of assignments
Support office workflow while maintaining accuracy and attention to detail

Qualifications

Previous office administration or administrative support experience required
Knowledge of construction terminology required
Strong organizational and time-management skills
Excellent verbal and written communication skills
Professional and polished demeanor
Exceptional attention to detail
Strong customer service experience
Ability to work independently after training
Ability to handle multiple tasks in a fast-paced office environment

Technical Skills

Microsoft Outlook
Microsoft Word
Adobe Acrobat/PDF software
Document creation and PDF form development
General office equipment (printers, scanners, copiers)

Physical Requirements

Ability to lift up to 20 pounds occasionally
Ability to sit, stand, and move throughout the office as needed

This is an excellent opportunity for an organized administrative professional to step into a supportive office environment and provide critical operational support during a temporary assignment.

#1078

Express Office: Missoula

3709 Brooks

Missoula, MT 59801

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