Office Assistant (Part-Time)

Location: Manteno, IL
Pay Rate: $22.00 per hour
Schedule: 20-25 hours per week, flexible between 7:30 AM and 4:00 PM (morning availability preferred)

Position Summary

Our client is seeking a dependable and detail-oriented Office Assistant to support daily office operations. This is a part-time opportunity with flexible scheduling and the potential for additional hours as business needs grow. The ideal candidate will have strong organizational skills, excellent attention to detail, and working knowledge of Microsoft Excel.

Essential Duties and Responsibilities

• Answer and direct incoming phone calls.
• Run reports and update shipment statuses.
• Process invoicing, including:
  • Printing packing lists
  • Scanning documents
  • Creating invoices
  • Converting paperwork to PDF format for customer email distribution
• Generate and maintain various operational reports.
• Prepare customer inventory reports using company software and Excel.
• Place purchase orders with overseas suppliers.
• Enter and transfer incoming container shipments into the company system.
• Maintain organized filing systems and records.
• Learn order entry and order confirmation processes.
• Learn accounts payable invoice entry.
• Learn accounts receivable functions.
• Learn shipment booking procedures.
• Assist with other administrative duties as assigned.
• Provide occasional support with light warehouse projects when needed.

Qualifications

• 2 plus years of previous office or administrative experience preferred.
• Proficient in Microsoft Excel, including:
  • Copy and paste functions
  • Basic formulas
  • Sorting and organizing data
  • SUM functions
• Strong computer and data entry skills.
• Excellent communication and organizational abilities.
• Ability to multitask and work independently.
• Willingness to learn new processes and assist in various areas of the business.

Compensation & Benefits

• Starting pay: $22.00 per hour
• Flexible schedule
• Opportunity to grow with the company as business needs increase

Interviews are expected to begin after Labor Day.

To be considered, please submit your resume for review.