A growing property management organization is seeking a detail-oriented and proactive Accounts Payable / Accounts Receivable Specialist to support daily accounting operations. This position will be responsible for managing vendor payments, customer billing, account reconciliations, collections, and maintaining accurate financial records. The ideal candidate will have strong accounting knowledge, exceptional organizational skills, and a commitment to accuracy while working in a collaborative team environment.

This role offers an opportunity to join a stable and growing company where ownership, initiative, and teamwork are highly valued.

Responsibilities

Accounts Payable

• Process vendor invoices accurately and timely
• Verify invoice approvals, coding, and supporting documentation
• Prepare and process ACH payments, check runs, and electronic payments
• Reconcile vendor statements and resolve discrepancies
• Maintain vendor records and documentation
• Respond to vendor inquiries regarding payments and account status

Accounts Receivable

• Generate customer invoices and statements
• Post customer payments and apply cash accurately
• Monitor aging reports and follow up on outstanding balances
• Conduct collection activities in a professional manner
• Research and resolve customer billing discrepancies
• Maintain accurate customer account records

Accounting Support

• Perform account reconciliations and resolve variances
• Assist with month-end closing activities
• Maintain organized financial records and supporting documentation
• Process credit card transactions and reconciliations
• Generate reports and provide accounting support as requested
• Ensure compliance with company policies and internal controls

Property Management Support

• Monitor owner funding requirements and payment availability
• Support trust accounting compliance and documentation
• Assist with financial reporting related to managed properties
• Work closely with operations, vendors, and accounting leadership

Qualifications

Required

• 3+ years of Accounts Payable, Accounts Receivable, or accounting experience
• Experience processing invoices, payments, and collections
• Strong reconciliation and problem-solving skills
• Proficiency in Microsoft Excel and accounting software
• Strong attention to detail and accuracy
• Excellent communication and customer service skills
• Ability to prioritize multiple responsibilities and meet deadlines

Preferred

• Experience in property management, real estate, construction, distribution, or service-based industries
• Experience with QuickBooks, Sage, Yardi, or similar ERP/accounting systems
• Experience with ACH payments, check runs, and vendor management
• Knowledge of month-end close processes
• Associate's or Bachelor's degree in Accounting, Finance, Business, or related field

Desired Attributes

• Takes ownership of responsibilities and follows tasks through to completion
• Strong initiative and process-improvement mindset
• Collaborative team player who works well across departments
• Professional, dependable, and highly organized
• Comfortable working in a fast-paced environment
• Strong communicator who enjoys building relationships with vendors, customers, and coworkers

What We Offer

• Stable and growing property management organization
• Collaborative and supportive team environment
• Opportunity to contribute and make an impact
• Professional growth and development opportunities
• Long-term career potential

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