Administrative & Events Coordinator

Located in Portland, OR

Salary: $23-28

Administrative & Events Coordinator

Pay: $23-27/hr - DOE
Location: Northeast Portland

 

Position Overview

We are seeking a dependable, organized, and customer-focused Administrative & Events Coordinator to support the daily operations of our growing business. This role is ideal for someone who enjoys balancing administrative responsibilities with exceptional customer service while working in a fast-paced, professional environment.

The ideal candidate is proactive, detail-oriented, highly organized, and comfortable managing multiple priorities. You will serve as a key point of contact for clients, vendors, and the business owner, helping ensure daily operations run smoothly and efficiently.

Key Responsibilities

• Manage daily administrative operations and office tasks
• Provide exceptional customer service by responding promptly to client inquiries via phone, email, and text
• Schedule appointments, manage calendars, and coordinate meetings
• Conduct tours for prospective clients in a professional and welcoming manner
• Coordinate with vendors and service providers to ensure timely communication and follow-through
• Maintain accurate business records, files, and documentation
• Assist the owner with day-to-day business operations, event set-up and special projects
• Update and maintain online listings and business information
• Monitor email correspondence and ensure timely responses
• Support operational efficiency through organization, communication, and proactive problem-solving

What Success Looks Like

• Client inquiries are handled promptly, professionally, and with excellent customer service
• Administrative tasks, calendars, and business records are maintained accurately and efficiently
• Daily business operations run smoothly through proactive support, effective communication, and strong organizational skills
• Clients, vendors, and team members receive timely and professional communication
• Projects and assignments are completed accurately and on schedule

Qualifications

Required Experience

• Administrative support experience
• Customer service or client-facing experience
• Hospitality, office administration, or related experience preferred
• Experience managing calendars and scheduling appointments
• Experience handling professional email correspondence
• Experience coordinating with clients, vendors, and service providers

Required Skills

• Excellent written and verbal communication skills
• Strong organizational, time management, and multitasking abilities
• High attention to detail and accuracy
• Ability to prioritize tasks and work independently
• Strong problem-solving and critical-thinking skills
• Proficiency in Google Workspace (Docs, Sheets, Gmail, Calendar, and Drive) is required

Desired Qualities

• Dependable and self-motivated
• Resourceful, adaptable, and proactive
• Professional and customer-focused
• Positive attitude with a willingness to learn
• Able to maintain confidentiality and exercise sound judgment
• Comfortable working in a fast-paced environment while managing multiple priorities

Why Join Us?

This is an opportunity to become an essential part of a growing business where your organizational skills, professionalism, and customer service will have a meaningful impact every day. We value initiative, reliability, and a commitment to delivering an outstanding experience for every client.

If you're organized, proactive, and enjoy helping a business run efficiently while providing exceptional customer service, we'd love to hear from you.

Apply Now