Accounts Receivable Specialist

Located in Gainesville, FL

Salary: 20.00 - 25.00/hr

The Accounts Receivable Specialist will work in customer invoicing, payment posting, account reconciliation, aging follow-up, and the resolution of billing issues across a fast-moving, multi-entity operating environment. This is a strong opportunity for someone who enjoys detailed accounting work but also values communication and problem solving. The successful candidate will be comfortable following up with customers, partnering with Operations and Project teams, researching discrepancies, and keeping receivables visible so issues are resolved before they become aged problems.

 

Key Responsibilities

• Generate, review, and distribute accurate customer invoices in accordance with contracts, service records, project documentation, and company billing requirements.
• Monitor customer accounts and accounts-receivable aging reports; identify past-due balances, billing holds, disputed invoices, and collection priorities.
• Post and reconcile incoming payments from checks, ACH, credit cards, electronic portals, and other approved payment methods.
• Apply cash accurately to customer accounts and research unapplied cash, short payments, overpayments, duplicate payments, and other reconciliation issues.
• Communicate professionally with customers regarding invoice status, payment timing, supporting documentation, and account discrepancies.
• Investigate and resolve chargebacks, credits, adjustments, payment discrepancies, and customer-account issues in a timely manner.
• Maintain accurate customer master data, billing contacts, payment terms, tax documentation, and account notes.
• Support month-end close through AR reconciliations, aging review, reporting, and follow-up on outstanding balances.
• Maintain organized records supporting invoices, payments, adjustments, customer correspondence, and audit requirements.

Required Qualifications

• At least 2 years of experience in accounts receivable, billing, collections, bookkeeping, or general accounting.
• High School Diploma or GED, associate's degree in related field is preferred
• Working knowledge of invoicing, cash application, account reconciliation, aging reports, credits, adjustments, and basic accounting controls.
• Proficiency with accounting or ERP software such as QuickBooks, Sage, or a comparable platform.
• Strong Microsoft Excel skills and comfort working with financial data, customer account detail, and reconciliations.
• High attention to detail and accuracy while managing a high volume of transactions and competing deadlines.
• Professional written and verbal communication, including comfort contacting customers about balances and resolving billing questions.
• Ability to work independently, prioritize aging and collection activity, and follow through on unresolved items.

Position will work Monday - Friday, day shift, and start in the $20.00 - 25.00/hr range depending upon experience/qualifications.  Position has the opportunity for permanent hire based on performance and business needs. 

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