Executive Assistant

Top Job

Located in Bonita Springs, FL

Salary: $25-$30/Hr

Executive Assistant – High-End Interior Design Firm

Location: Bonita Springs, FL
Schedule: Monday–Friday, 9:00 AM–5:00 PM
Pay: $20.00–$30.00/hour, based on experience
Employment Type: Full-Time

 

Express Employment Professionals is seeking a polished, highly organized Executive Assistant for a prestigious, high-end interior design firm in Bonita Springs.

This is an excellent opportunity for someone who thrives in a professional, fast-paced environment and enjoys being the person who keeps everything organized and running smoothly. The office offers a warm, family-like atmosphere while maintaining the high level of professionalism and service expected by luxury clientele.

Executive Support

• Manage confidential and sensitive information with the highest level of discretion.
• Prioritize competing deadlines and proactively manage the Principal Designer’s workload.
• Anticipate scheduling conflicts and recommend solutions before issues arise.
• Prepare agendas, meeting notes, and action items for internal and client meetings.
• Maintain and coordinate calendars, appointments, and meetings.

Project Coordination

• Track project milestones, deadlines, and outstanding action items.
• Monitor client approvals and follow up on pending scheduling-related decisions.
• Maintain accurate project files, specifications, and digital records.
• Assist with keeping projects organized and moving forward.

Client Experience

• Welcome clients and guests while providing a polished, luxury-level experience.
• Coordinate client gifts, thank-you notes, and special occasions.
• Assist with proposals, contracts, presentations, and client packages.
• Maintain professional communication with clients and vendors.

Marketing & Communications

• Assist with photography scheduling and marketing materials.
• Help coordinate newsletters and client communications.
• Support special marketing initiatives as needed.

Office Management

• Maintain company procedures and office systems for efficiency.
• Coordinate equipment maintenance and office service providers.
• Assist with onboarding new employees and maintaining office policies.
• Identify opportunities to improve office organization and overall client service.

Technology

• Maintain the CRM/client database and contact information.
• Strong proficiency with Microsoft 365, SharePoint, and OneDrive.
• Excellent digital file organization skills.
• Experience with Design Manager software is a definite plus.

Travel & Events

• Arrange business travel, accommodations, and detailed itineraries.
• Coordinate trade show attendance, industry events, and other business functions.

Qualifications

• Previous Executive Assistant, Administrative Assistant, Office Manager, or similar professional experience preferred.
• Exceptional organizational and time-management skills.
• Professional, polished, and comfortable interacting with high-end clientele.
• Strong written and verbal communication skills.
• Ability to anticipate needs, take initiative, and work independently.
• High level of discretion and confidentiality.
• Detail-oriented with the ability to manage multiple priorities.
• Comfortable taking ownership of special projects and following them through completion.

Compensation & Benefits

• $20.00–$30.00/hour, based on experience.
• Monday–Friday, 9:00 AM–5:00 PM.
• Paid holidays.
• 1 week of PTO during the first year.
• No medical benefits are currently offered.
• Professional, family-like office environment.

Apply today through Express Employment Professionals to be considered for this Executive Assistant opportunity in Bonita Springs.

Apply Now