Admin Assistant/Receptionist

Located in Oceanside, CA

Salary: $19-$21hr

Duties and Responsibilities:

• Answering phones (4 lines)
• Typing emails dictated by the President of the company
• Scanning vendor invoices into the network (FileShare)
• Organizing scanned files (data entry)
• Assisting with parts inventory data entry
• Greeting customers and vendors
• Filing vendor invoices
• Printing emails and placing them in customer folders
• Researching vehicle parts for ordering
• Researching and ordering office and shop supplies
• Setting up vehicle folders for newly purchased cars
• Organizing vehicle folders for sold vehicles and completed service/restoration projects
• Purging vendor folders at year-end and creating new folders for the new year

The ideal candidate will possess the following qualifications:

• Ability to multitask in a fast-paced environment
• Fast and accurate typing and data entry skills
• Ability to work with strong and dynamic personalities
• Proficiency with Microsoft Word, Excel, and Outlook
• Excellent written and verbal communication skills
• Professional and personable demeanor
• Strong organizational skills and attention to detail
• Previous administrative experience preferred
• Automotive Experience is a plus, but not required

Schedule: Monday-Friday, 8am-5pm

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