Chief of Staff and Executive Assistant

Top Job

Located in Columbus, IN

Salary: $65,000 - $75,000

Chief of Staff & Executive Assistant

Location: Columbus, Indiana

 

A growing manufacturing company is seeking a Chief of Staff & Executive Assistant to join its leadership team. This role serves as a strategic partner to the President, driving key business initiatives, coordinating cross-functional projects, and ensuring organizational priorities are executed effectively. The position also provides high-level executive support, acting as a trusted extension of the leadership team.

 

Key Responsibilities

• Serve as a trusted partner to the President/CEO, helping drive strategic priorities, improve organizational effectiveness, and ensure execution of key business initiatives.
• Track and manage enterprise-wide projects, strategic initiatives, key milestones, and organizational priorities to ensure timely completion and alignment with business goals.
• Coordinate cross-functional activities and follow up with leadership team members on commitments, deliverables, and action items to drive accountability and results.
• Prepare executive briefings, business reports, presentations, and supporting materials for leadership meetings, board discussions, and strategic initiatives.
• Manage the flow of information between executive leadership and the organization while maintaining the highest levels of confidentiality, discretion, and business judgment.
• Lead special projects and business initiatives as assigned by executive leadership, from concept through implementation.

 

Executive Operations

• Manage the CEO's calendar, scheduling, travel arrangements, and daily priorities to maximize executive effectiveness and organizational efficiency.
• Coordinate internal and external meetings, including agenda development, meeting logistics, documentation, action-item tracking, and follow-up.
• Draft, review, and manage executive communications and correspondence on behalf of leadership.
• Coordinate customer, partner, investor, and visitor engagements, ensuring a professional and seamless experience.

 

People Operations & Culture

• Serve as the primary liaison with the company's Professional Employer Organization (PEO) and oversee HR administration, payroll coordination, benefits administration, and employee record updates.
• Support recruiting, onboarding, performance administration, employee communications, and other people operations activities.
• Maintain HR policies, employee handbook materials, and people-related processes to support compliance and organizational consistency.
• Provide support on employee relations matters with professionalism, discretion, and confidentiality.
• Champion company culture through employee engagement initiatives, recognition programs, team events, and communication efforts.
• Coordinate leave administration, benefits communication, and other employee support programs.

 

Compensation & Benefits

• Base salary of $65,000 - $75,000
• Comprehensive benefits package
• Opportunity to work directly with executive leadership in a highly visible role
• Long-term growth potential within a rapidly expanding organization
• Collaborative, values-driven culture focused on continuous improvement and employee development

 

Qualifications

• 3-5 years of experience in an Executive Assistant, Senior Administrative Assistant, People Operations, or similar role
• Demonstrated experience supporting senior leaders with calendar management, scheduling, communications, and project coordination
• Working knowledge of HR and people operations functions, including benefits administration, payroll coordination, onboarding, leave management, and employee relations
• Bilingual English/Spanish is preferred
• Excellent written and verbal communication skills with the ability to interact professionally at all levels of the organization
• Strong organizational skills and the ability to manage multiple priorities independently while maintaining attention to detail
• High emotional intelligence, sound judgment, and exceptional discretion when handling confidential matters
• Proven ability to develop processes, improve systems, and create structure in a growing organization
• Proficiency with Microsoft Office Suite; experience with HRIS and project management software is a plus
• Manufacturing or food industry experience is preferred but not required
• Demonstrated commitment to integrity, accountability, teamwork, and results

 

How to Apply

Email me your resume at Tabatha.Tallent@expresspros.com or call me at 317-300-9503 Monday-Friday between 8am-5pm.

Visit our office in person:

Specialized Recruiting Group

201 S. Emerson Ave.

Greenwood, IN 46143

 

About Us

Serving South Central Indiana, The Specialized Recruiting Group specializes in Contract and Direct Hire placements in Industrial Leadership, Engineering, Accounting and Finance, and Skilled Manufacturing. There are no fees for our services; we are a Human Resource Solutions company assisting businesses in finding top talent. We have been hired directly by our client to identify the best candidate for this opportunity.

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