Administrative and Operations Assistant

Located in Lebanon , MO

Salary: $19-$22

NOW HIRING – Administrative & Operations Assistant

Location: Lebanon, MO
Job Type: Part-Time, approximately 20–30 hours per week
Pay: $19–$22/hour, based on experience

We are seeking an organized, dependable, and detail-oriented Administrative & Operations Assistant to help support daily office and business operations. This position will assist with scheduling, customer communication, paperwork, project information, materials, inventory, and general office organization.

Responsibilities

• Answer phone calls, emails, and customer inquiries.

• Schedule appointments, meetings, and other activities.

• Maintain client and project information and organize files.

• Prepare and organize proposals, invoices, documents, and receipts.

• Communicate with customers, vendors, subcontractors, and delivery personnel.

• Receive, inspect, label, and organize materials and deliveries.

• Maintain inventory lists and track incoming and outgoing materials.

• Keep office and warehouse areas clean, organized, and functional.

• Take meeting notes and maintain follow-up task lists.

• Assist with purchasing, data entry, and general administrative duties.

• Handle routine office situations independently and escalate issues when needed.

• Provide occasional administrative support with confidential client documentation.

Qualifications

• Excellent organizational and communication skills.

• Strong attention to detail and follow-through.

• Dependable, punctual, and able to work independently.

• Comfortable using computers and learning new software.

• Professional and friendly when interacting with customers, vendors, and visitors.

• Ability to prioritize multiple tasks in a changing environment.

• Comfortable working in both an office and warehouse setting.

• Previous administrative, customer service, office, operations, construction, insurance, or inventory experience is preferred but not required.

Physical Requirements

• Ability to work in an office and warehouse environment.

• Ability to receive, inspect, organize, and label materials.

• Ability to lift and move smaller boxes, samples, and materials as needed.

Ideal candidate: Someone who is proactive, trustworthy, organized, and enjoys being the person who keeps the office, projects, materials, and daily operations running smoothly.

Apply Now