Administrative Assistant

Located in Portland, OR

Administrative Assistant - temp-to-hire

Monday - Friday 7am - 3:30pm

DESCRIPTION

The Administrative Assistant position duties and responsibilities include providing support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks in a manufacturing environment.

RESPONSIBIITIES

• Answer and direct phone calls to the appropriate party.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Carry out administrative duties such as filing, typing, copying, scanning and attaching documents.
• Utilize shop page system.
• Provide general support to visitors as main point of contact.
• Prepare invoices & successfully deliver invoices via email, mail or other electronic delivery system.
• Job closing and job costing.
• Various data entry for time keeping, material pulls, vendor invoices, etc.
• Assist in scheduling shipments and creating paperwork for shipping department.
• Provide support to engineering department as needed.
• Participate in proactive team efforts to achieve departmental and company goals.
• General housekeeping of work area.
• Perform routine duties with minimal supervision after training.
• Perform other duties as assigned.

POSITION REQUIREMENTS

• Prior administrative experience.
• High school diploma or general education degree (GED)
• Must be proficient with computers software (Windows, Microsoft Word, Outlook, Excel, Etc.) and general office tasks.
• Must be detail oriented.
• Desire to be proactive and create a positive experience for others.
• Ability to read, write and interpret documents and manufacturing plans in the English language.
• Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. (Basic Math)
• Ability to apply common sense understanding to carry out instruction furnished in
• written, oral or diagram form.
• Able to work in a fast-paced environment and multi-task
• Strong communication and interpersonal skills