Invoicing Clerk / Office Coordinator

Location: Shorewood, IL
Assignment Type: Temporary (6-Month Assignment) with the potential to join a growing team permanently
Schedule:

• Monday-Wednesday: 10:00 AM - 6:00 PM
• Thursday-Friday: Flexible Hours

Pay: $20.00 - $25.00 per hour, based on experience 

Position Overview

We are seeking a dependable, detail-oriented Invoicing Clerk / Office Coordinator to support our corporate office operations. This is a six-month temporary assignment with the opportunity to transition into a long-term role as part of a growing organization.

The ideal candidate enjoys working in a fast-paced environment, has strong organizational skills, and can effectively manage invoicing, billing, purchasing, and administrative responsibilities while maintaining a high level of accuracy and professionalism.

Key Responsibilities

Invoicing & Billing

• Process high-volume customer invoices accurately and efficiently.
• Manage accounts receivable activities, credit memos, and invoice adjustments.
• Research and resolve customer billing inquiries.
• Review billing data, identify discrepancies, and implement corrective actions.
• Maintain accurate financial records and confidential information.
• Generate reports and analyze billing data using Microsoft Excel.
• Work within accounting, payroll, CRM, and customer portal systems.
• Track travel expenses, employee per diem reimbursements, and hotel accommodations. 

Office Coordination & Purchasing

• Coordinate office supply and operational purchasing activities.
• Obtain vendor quotes and prepare estimates for approval.
• Monitor purchase orders and vendor deliveries.
• Maintain accurate purchasing records and documentation.
• Assist with expense reporting and other administrative functions.
• Support multiple departments with various office-related needs. 

Qualifications

• Previous experience in invoicing, billing, accounts receivable, office administration, or a related field.
• Strong attention to detail and ability to work accurately with financial data.
• Proficiency in Microsoft Excel, including formulas, sorting, filtering, and reporting.
• Excellent organizational, communication, and customer service skills.
• Ability to manage multiple priorities and meet deadlines.
• Experience with accounting software such as QuickBooks or similar systems preferred.
• Reliable attendance and a strong work ethic.
• Bilingual (English/Spanish) preferred. 

Why Join Our Team?

• Opportunity to gain valuable experience in a professional office environment.
• Work with a collaborative and supportive team.
• Potential for long-term employment with a growing organization.
• Stable schedule with flexibility at the end of the workweek.

If you are an organized professional who thrives on accuracy, customer service, and keeping operations running smoothly, we encourage you to apply today.