Our client is a well-established and growing organization seeking an experienced Office Assistant / Administrative Coordinator to support daily office operations. This position is ideal for a polished, highly organized administrative professional who thrives in a fast-paced environment, can effectively manage multiple competing priorities, and understands the importance of discretion and confidentiality.

The organization works with sensitive customer and project information, including government and defense-related work. As such, candidates must demonstrate professionalism, sound judgment, and the ability to maintain strict confidentiality at all times. This role serves as the first point of contact for visitors and business partners, making professional presentation and communication skills essential.

Location

Lake Oswego, OR
100% On-Site

Duties & Responsibilities

• Perform high-volume data entry and document preparation with a strong emphasis on accuracy and attention to detail
• Maintain organized records, files, databases, and administrative documentation
• Coordinate inbound and outbound shipping activities, including carrier scheduling, shipment tracking, and delivery follow-up
• Work with shipping providers such as FedEx, UPS, and freight carriers
• Greet, check in, and professionally assist guests, vendors, customers, and business partners
• Answer and direct incoming phone calls and general inquiries
• Maintain clean, organized, and professional office and common areas
• Support office operations through a variety of administrative tasks and special projects
• Manage multiple priorities simultaneously while meeting deadlines and maintaining accuracy
• Monitor office supply inventory and assist with purchasing and ordering needs
• Handle sensitive company and customer information with the highest level of confidentiality
• Provide professional written and verbal communication internally and externally

Knowledge, Skills & Abilities

• 5+ years of administrative, office support, receptionist, office coordinator, or related experience preferred
• Advanced typing skills with a demonstrated record of speed and accuracy
• Strong data entry experience in a professional office environment
• Experience coordinating shipping, logistics, and carrier communications
• Advanced proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and Teams
• Excellent organizational and multitasking abilities
• Ability to effectively prioritize work in a high-volume environment with competing demands
• Strong attention to detail and commitment to producing accurate work
• Professional verbal and written communication skills
• Ability to work independently with minimal supervision
• Proven ability to exercise discretion and maintain confidentiality
• Professional appearance and business-professional demeanor required
• Experience supporting organizations with regulated, confidential, or government-related operations highly preferred
• U.S. Citizenship required

Compensation

$25.00 - $27.00 per hour DOE

Highly qualified candidates with extensive administrative, logistics, and office coordination experience may be considered at the upper end of the pay range.

Schedule

• 30-40 hours per week
• Monday-Friday 8:30 AM to 3:30 PM, with some flexibility
• EVALUATION-TO-HIRE

Additional Requirements

• Must successfully pass a comprehensive background check
• Must be able to maintain confidentiality regarding company, customer, and project-related information
• Must consistently maintain a professional, business-appropriate appearance
• Must be dependable, punctual, and capable of working in a fast-paced environment with multiple competing priorities