Contract & Project Administrator

Top Job

Located in Kilgore, TX

Salary: $25/hr

Contract & Project Administrator

 

Commercial Flooring Contractor | In-Office Pay: $25.00 per hour Apply Online: www.expresspros.com

 

About the Opportunity

Express Employment Professionals is recruiting for a well-established East Texas company specializing in innovative commercial flooring solutions. We are seeking a highly organized and detail-oriented Contract & Project Administrator to support project operations from contract award through project close-out.

This position is ideal for someone who thrives in a fast-paced, deadline-driven environment and enjoys keeping projects organized, compliant, and moving forward. You'll play a critical role in supporting estimators, project managers, vendors, and customers by managing the documentation and administrative processes behind every job.

With 40+ active projects at varying stages at any given time, success in this role requires exceptional organization, follow-through, and communication skills.

 

Key Responsibilities

Contract Administration

• Receive and process AIA and GC-standard subcontracts
• Log, route, and track contracts through the review process
• Compare contract scope and pricing against original bid documents prior to execution
• Maintain contract records and project documentation

Insurance & Compliance

• Request and track Certificates of Insurance (COIs)
• Ensure compliance with contractor and project-specific insurance requirements
• Administer ROSIP enrollments and close-out documentation
• Manage Davis-Bacon and prevailing wage reporting requirements

Submittals & Shop Drawings

• Create and transmit product submittal packages
• Track outstanding approvals and project requirements
• Review returned submittals and shop drawings for approval status and revisions
• Communicate approved changes to purchasing and field teams

Change Order Management

• Prepare and issue change orders
• Track pricing, approvals, and billing status
• Maintain accurate documentation to ensure approved work is invoiced appropriately

Job Setup & Purchasing

• Create and maintain project files and job folders
• Distribute plans and specifications for takeoff
• Verify quantities against approved submittals before material release
• Issue and track purchase orders

Scheduling Coordination

• Maintain the master project schedule
• Coordinate shared calendars for:
• Pre-construction meetings
• Submittal deadlines
• Material deliveries
• Installation schedules

General Office & Company Administration

• Manage vehicle registrations and renewals
• Coordinate company cell phone accounts
• Route recurring invoices and administrative paperwork
• Assist with employee health insurance enrollment documentation
• Serve as the primary liaison with outside IT support providers

Qualifications

Required

• Minimum 3 years of administrative, project support, or project coordination experience
• Experience in construction or another document-intensive industry such as:
• General contracting
• Specialty trades
• Architecture or engineering firms
• Building materials distribution
• Manufacturing or industrial project support
• Oil and gas services
• Commercial insurance or surety
• Ability to read and interpret contracts and project requirements
• Strong written and verbal communication skills
• Proficiency with Microsoft Excel, Outlook, and PDF markup software
• Proven ability to manage multiple priorities and deadlines simultaneously

Preferred

• Experience with construction project management or job-costing software such as:
• Knowify
• Monday.com
• QuickBooks
• Procore
• Similar platforms
• Familiarity with Davis-Bacon and prevailing wage requirements
• Knowledge of owner-controlled insurance programs (OCIP/ROSIP)
• Ability to read commercial construction plans and Division 09 specifications
• Flooring, finishes, or specialty trade experience

Ready to apply? Submit your application online today at www.expresspros.com. Express Employment Professionals is proud to help connect qualified candidates with outstanding local employers.

 

Apply Now