Express Employment Professionals is recruiting for our Frewsburg, NY client. Our client is looking for and Office Assitant.
We are seeking a detail-oriented and organized Construction Office Assistant to support the daily operations of our growing construction company. The ideal candidate will have experience in both Accounts Payable (A/P) and Accounts Receivable (A/R), along with strong administrative and customer service skills. This position plays a key role in ensuring office operations run smoothly while supporting project administration and financial processes.
Responsibilities
- Process and manage Accounts Payable and Accounts Receivable
- Prepare, track, and maintain construction contracts and related documentation
- Coordinate and submit permit applications with local municipalities
- Assist with project-related paperwork and compliance requirements
- Answer phones, respond to emails, and provide professional customer service
- Maintain organized filing systems and electronic records
- Data entry and updating company databases
- Assist with scheduling appointments, inspections, and meetings
- Prepare invoices, track payments, and follow up on outstanding balances
- Order office supplies and support general office operations
- Perform other administrative duties as assigned
Qualifications
- Previous office experience required, preferably in the construction industry
- Experience with Accounts Payable and Accounts Receivable required
- Strong organizational and time-management skills
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Ability to multitask and prioritize in a fast-paced environment
- Excellent written and verbal communication skills
- Knowledge of construction permits, contracts, and project paperwork is preferred
- Attention to detail and accuracy in financial and administrative tasks
What We Offer
- Flexible daytime schedule between 9:00 AM and 4:30 PM
- Competitive pay of $21.00 - $25.00+ per hour, depending on experience
Six Ways To Apply: (choose one)
Benefits of working with Express:
- Holiday pay
- Medical benefits
- 401K
- Training
- Scholarship opportunities
About Express Employment Professionals:
Express Employment Professionals specializes in a variety of industries, including Commercial/Manufacturing, Warehousing, Skilled Trades, Administrative, Human Resources, Accounting, Sales and Marketing and more. We are able to fill these needs through direct hire, contract-to-hire and contract opportunities. There is no fee to candidates for our service; we are a Human Resources Solution company assisting business in finding top talent. In 2025 we put over 5000 people to work in Chautauqua and surrounding Counties. Let us help you today! Learn more about our local office at our website: www.expresspros.com/jamestownny
For a complete listing of all open positions, visit www.expresspros.com/JamestownNY/Job-Openings.aspx
Jamestown Office:
17 East Fourth St
Jamestown, NY 14701
Fredonia Office:
33 Church St 3rd Floor
Fredonia, NY 14063