Office Coordinator

Located in Indianapolis, IN

Salary: $20-25/HR

Express Employment Professionals' Specialized Recruiting Group has partnered with a respected HVAC contractor on the south side of Indianapolis that is seeking an Office Coordinator to support service operations, accounts receivable activities, and office administration. This role is ideal for someone who enjoys helping customers, staying organized, and keeping things running smoothly in a busy office.

Job Summary

The Office Coordinator supports the day-to-day operations of the office by assisting customers, employees, and service technicians. This role is responsible for creating work orders, processing invoices, managing accounts receivable, and handling a variety of administrative tasks. The ideal candidate is organized, dependable, and able to manage several tasks at once while providing excellent customer service.

Responsibilities

• Answer and assist with customer service calls and inquiries.
• Create work orders for service requests.
• Set up new customer accounts as needed.
• Help employees with purchase orders.
• Review work orders to make sure they are complete and accurate.
• Invoice service work, including preventative maintenance services.
• Process and send customer invoices.
• Follow up on past-due customer accounts.
• Open and sort incoming mail.
• Enter purchase orders into the system.
• Receive and distribute deliveries.
• Collect driver's license copies and applications from job applicants.
• Match receipts to monthly company credit card statements.
• Order office supplies and maintain inventory.
• Help service technicians with BuildOps-related questions and issues.
• Coordinate company events and activities.
• Assist with special projects and other office duties as assigned.

Requirements

• Experience with BuildOps software is strongly preferred.
• Previous office experience in the HVAC, construction, skilled trades, or related industries preferred.
• Experience with invoicing, accounts receivable, or collections preferred.
• Friendly and professional communication skills.
• Strong Microsoft Office skills, including Outlook, Word, and Excel.
• Strong organizational and multitasking abilities.
• Ability to work in a fast-paced environment.
• Strong attention to detail.
• Dependable, self-motivated, and team oriented.
• Valid driver's license required.

Schedule: Monday-Friday, 7:00 AM-4:00 PM or 8:00 AM-5:00 PM

Pay & Benefits

• $20-$25/hour, depending on experience
• Evaluation Hire
• Benefits available upon hire include:
• 401(k) with company match and profit sharing
• Medical and dental insurance
• PTO and holiday pay
• Family-oriented culture and team environment

How to apply: Email your resume to Erin.Anderson@ExpressPros.com with the subject line "HVAC Office" or call 317-888-5700 Monday-Friday between 8am-5pm.

Visit our office in person: 201 S. Emerson Ave., Suite 110 Greenwood, IN 46143 SE Corner of Main St. & Emerson - ½ mile off I-65S at the Greenwood exit 99. Next door to Starbucks.

 About Express Employment Professionals: We’re proud to be the go-to resource for job seekers and employers on the south side of Indianapolis. Our mission is to connect driven professionals with respected employers across Indianapolis, Greenwood, Franklin, Shelbyville, and neighboring communities.

Apply Now