Receptionist

Located in Coraopolis, PA

Salary: $20/ hour

$20/ hour

8am - 5pm Monday - Friday with 1 hour lunch from 11:30am - 12:30pm

Job Description – Receptionist

• Answering 7-line phone.
• Meet and greet walk-ins/clients.
• Open, date stamp and distribution of mail.
• Adding postage to mailings along with Certified Mail postage.
• Taking mail to post office and/or to post box across the street.
• Distribution of office faxes received, as needed.
• Checking e-mail for letters and assignments from Project Managers.
• Typing of routine office correspondence including tables, forms and monthly reports.
• Copying, scanning and mailing of all correspondence.
• Providing the President with the “Read Board” folder of copied correspondence every Monday.
• Filing in active project job files.
• Emailing/Faxing to Prospective Bidders.
• Mailing of Plans and Specifications out for Bid to Contractors and recording them on Plan Holders List.
• Recording payments for Plans and Specifications on the Plan Holders List and giving the payment to the Office Manager.
• Typing and/or helping in preparing Addendums for Projects for faxing, emailing or mailing, as needed.
• Prepare Bid Opening Sheet and give to Project Manager for Bid Openings. MS Word table.
• Preparation of Bid Tabulation for Project after Bid Opening. MS Excel spreadsheet using basic formulas of multiplication and addition.
• Prepare Contracts and Bonds for Lowest Responsible Bid received from a Contractor upon approval of the Municipality. Fill-in-the blank MS Word document.
• Prepare Project job file folders for Project Manager.
• Prepare Periodical Estimate for Partial Payment Application for Contractor’s use. MS Excel spreadsheet fill-in-the blanks and using basic formulas of multiplication, addition and division.
• Updating of Contractors Database. MS Excel spreadsheet.
• Assisting Administrative Assistant with specifications; proofing, copying and assembly.
• Prepare miscellaneous tasks from Project Managers; spreadsheets, binding reports, creating binders, etc.

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