Executive Assistant and Executive Search Coordinator

Located in Saint Petersburg, FL

Salary: $50-$60K Salary DOE

Executive Assistant & Executive Search Coordinator
Posted: July 29^th, 2026
Location: Siant Petersburg FL
Pay Rate: $50-$60K (based on Salary) Hybrid
Job Overview
This position is ideal for someone who thrives in a fast-paced professional environment, enjoys interacting with executives, and loves keeping projects organized. You will serve as the President's right hand, helping coordinate executive searches, manage communications, organize marketing campaigns, and ensure every client and candidate receives exceptional service.

 

Key Responsibilities

• Manage the President's calendar and schedule
• Coordinate meetings and conference calls
• Prepare meeting agendas and follow-up items
• Handle confidential correspondence and sensitive information
• Organize travel arrangements when needed
• Assist with daily administrative tasks and special projects

Executive Search Support

• Coordinate executive search assignments
• Schedule interviews between clients and executive candidates
• Maintain candidate records and search activity
• Assist in preparing executive candidate presentations
• Track search progress and deadlines
• Provide exceptional communication with both clients and candidates

Requirements

• 3+ years of executive assistant, administrative, project coordination, or executive support experience
• Exceptional organizational and time management skills
• Outstanding attention to detail
• Excellent written and verbal communication skills
• Professional demeanor with executive-level clients
• Strong Microsoft Office and Google Workspace skills
• Experience using CRM software
• Comfortable learning new technology and AI tools

Ability to manage multiple priorities simultaneously

Preferred

• Experience supporting executives
• LinkedIn Recruiter or advanced LinkedIn experience
• Email marketing and newsletter experience
• Experience with CRM platforms such as Salesforce, HubSpot, Bullhorn, or similar
• Experience coordinating projects or recruiting activities
• Healthcare or executive search experience is a plus

Schedule & Pay
• $50-$60K• Full-time opportunity Hybrid

How to Apply
Email resumes: Jobs.StPetersburgFL@ExpressPros.com
Apply online: www.expresspros.com/stpetersburgfl
Visit us: 4439 Park Boulevard, Pinellas Park, FL 33781

About Express Employment Professionals

At Express, we help people find jobs that fit their skills and career goals — and job seekers never pay a fee. We place associates in Administrative, Commercial, and Professional roles.

Benefits Available to Eligible Express Associates

• Medical, Dental & Vision Plans
• Prescription Drug Reimbursement
• Life Insurance
• Short-Term Disability
• 401(k) Retirement Savings Plan
• Holiday Pay (6 observed holidays)
• Vacation Pay
• Referral Bonuses

👉 View all open positions:
www.expresspros.com/stpetersburgfl

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