Executive Assistant

Located in Tinton Falls, NJ

Salary: 33.00

The Executive Assistant provides high-level administrative support to senior executives by managing schedules, coordinating meetings, handling communications, and ensuring the efficient operation of executive offices. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Manage executives' calendars, appointments, and travel arrangements.
• Coordinate meetings, prepare agendas, take meeting minutes, and follow up on action items.
• Screen and prioritize phone calls, emails, and other communications.
• Draft, edit, and proofread correspondence, reports, presentations, and other documents.
• Organize domestic and international travel, including flights, accommodations, and itineraries.
• Maintain confidential records and handle sensitive information with discretion.
• Coordinate special projects and assist with project tracking and deadlines.
• Serve as a liaison between executives, employees, clients, vendors, and external stakeholders.
• Prepare expense reports, process invoices, and manage budgets as assigned.
• Organize executive events, conferences, and board meetings.
• Maintain filing systems, office supplies, and administrative records.
• Perform other administrative duties to support executive leadership and business operations.

Qualifications

• Associate's or bachelor's degree in Business Administration or a related field preferred.
• 3–5 years of experience as an Executive Assistant, Administrative Assistant, or in a similar administrative role.
• Excellent verbal and written communication skills.
• Strong organizational, time management, and multitasking abilities.
• High level of professionalism, discretion, and confidentiality.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Ability to work independently and prioritize competing deadlines.

$33/hr pay rate

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