Administrative Assistant

Located in Painted Post, NY

Salary: $20.00 - $27.00/hour

Administrative Assistant

 

Job Summary

We are seeking a highly organized Administrative Assistant to support a busy professional office. This position is responsible for preparing documents, coordinating communications, maintaining accurate records, and providing administrative support to ensure daily operations run smoothly.

The ideal candidate is detail-oriented, organized, and able to manage multiple priorities while delivering exceptional customer service in a fast-paced environment.

Responsibilities

Administrative Support

• Prepare, edit, and organize a variety of business documents and correspondence.
• Maintain accurate electronic and physical records.
• Assist with document preparation and processing.
• Perform general administrative duties to support daily office operations.
• Manage multiple projects while ensuring deadlines are met.

Client & Partner Communication

• Serve as a primary point of contact for clients and business partners.
• Communicate professionally by phone and email.
• Coordinate information between clients, outside organizations, and internal staff.
• Schedule appointments and assist with calendar coordination as needed.

Office Coordination

• Organize and track files, documents, and project information.
• Maintain confidentiality while handling sensitive information.
• Assist with special projects and additional administrative tasks as assigned.
• Help maintain efficient office workflows and support team operations.

Qualifications

• Previous administrative experience in a professional office environment preferred.
• Experience in customer service, office administration, or a related field.
• Strong computer and typing skills.
• Proficiency with Microsoft Office applications.
• Excellent written and verbal communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to prioritize multiple tasks and meet deadlines.
• Professional, dependable, and customer-service oriented.
• Ability to work independently while contributing to a collaborative team environment.

Preferred Qualifications

• Experience preparing business documents and maintaining confidential records.
• Experience working in a fast-paced professional office.
• Familiarity with document management or office management software.

Schedule

Job Type: Full-Time (35–40 hours per week)

 

Equal Opportunity Employer Statement:

Express Employment Professionals is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender inequality or expression, pregnancy, age, national origin, ancestry, disability, genetic information, marital status, amnesty, veteran status, or any other protected characteristic under applicable law. All employment decisions are based on qualifications, merit, and business needs.

 

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