Board Secretary

Located in Sand Springs, OK

Salary: 18.22-22.12

Board Secretary Needed!!!!

One will prepare, distribute, and maintain agendas, board packets, meeting notices, and supporting documentation. Record, transcribe, and archive accurate minutes for all board meetings, committee meetings, and special sessions. Maintain official records, bylaws, resolutions, and governance documents in compliance with organizational and legal standards. Track board actions, deadlines, and follow-up items to ensure timely completion. Serve as the primary liaison between the three Trustees, ensuring consistent, clear, and timely communication. Coordinate schedules, meeting logistics, and availability across Trustees with differing responsibilities and commitments. Facilitate information flow by summarizing updates, preparing briefing materials, and ensuring all Trustees receive identical, accurate information. Manage confidential communication with discretion, professionalism, and sensitivity to Trustee priorities. Organize board meetings, retreats, committee sessions, and special events. Arrange venues, technology, catering, and materials as needed. Maintain the master calendar for board activities, deadlines, and organizational milestones. Maintain secure digital and physical filing systems for board records, historical documents, and organizational archives. Ensure compliance with retention policies and legal requirements. Prepare official correspondence, reports, and documentation on behalf of the Board. Communicate with internal staff, community partners, legal counsel, auditors, and other external parties as directed by the Trustees. Represent the Board professionally in all interactions, reinforcing the mission and legacy of the company. Assist with budget tracking, invoice processing, and administrative tasks related to board operations. Support special projects, research assignments, and initiatives requested by Trustees. Provide organizational continuity by ensuring board processes remain consistent and well-documented.

Monday-Friday

8am-5pm

Pays $38k-$46k annually based on experience

 

Apply Today

30 E 2nd St, Suite D, Sand Springs, Ok 74063

918-241-3600

or visit our website

www.expresspros.com

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