Position Summary
The Client Accounting Coordinator serves as a quality control and workflow management resource supporting payroll, accounts payable, bookkeeping, and client accounting processes. This role is responsible for reviewing accounting work for accuracy, completeness, and compliance with established procedures before final delivery.
The ideal candidate has hands-on experience with QuickBooks, payroll, accounts payable, account reconciliations, and bookkeeping functions, allowing them to investigate discrepancies, verify transactions, and identify issues within financial records. This position works closely with the accounting team to ensure client work is completed accurately, efficiently, and on time.
Key Responsibilities
Quality Control & Accounting Review
- Review payroll, accounts payable, bookkeeping, and accounting deliverables for accuracy and completeness.
- Verify transactions, coding, reconciliations, and supporting documentation prior to final client delivery.
- Investigate discrepancies and identify errors by reviewing detailed accounting records within QuickBooks and related systems.
- Ensure accounting work follows established procedures and quality standards.
- Communicate findings and coordinate corrections with accounting staff as needed.
Workflow & Project Coordination
- Monitor the status of client accounting work and ensure deadlines are met.
- Track deliverables, outstanding items, approvals, and client requests.
- Coordinate workflow between accounting team members to maintain service levels and timely completion of work.
- Follow up proactively on open issues and pending tasks.
Payroll & Accounts Payable Oversight
- Review payroll submissions for accuracy and completeness before processing.
- Verify payroll reports, timesheets, and supporting documentation.
- Review accounts payable transactions, vendor bills, and payment support.
- Assist in resolving payroll and vendor-related discrepancies.
Bookkeeping & Account Analysis
- Review bookkeeping activity, account reconciliations, and general ledger transactions.
- Analyze accounting records and investigate unusual balances or transactions.
- Assist with month-end review activities and account verification.
- Support process improvements and the development of accounting best practices.
Client & Team Communication
- Communicate with clients and internal team members regarding accounting questions, missing information, and outstanding approvals.
- Provide timely status updates and follow-through on client deliverables.
- Help ensure a positive client experience through responsive and professional communication.
Qualifications
Required
- 3+ years of experience in bookkeeping, accounting, payroll, accounts payable, or client accounting services.
- Strong working knowledge of QuickBooks Online and/or QuickBooks Desktop.
- Experience reviewing and reconciling accounting records.
- Understanding of payroll processes and accounts payable procedures.
- Ability to identify discrepancies and investigate accounting issues.
- Strong attention to detail and organizational skills.
- Proficiency in Microsoft Excel.
Preferred
- Experience working in a bookkeeping, outsourced accounting, or public accounting environment.
- Experience supporting multiple clients or multiple entities.
- Experience reviewing the work of other team members.
- Familiarity with Bill.com, Gusto, ADP, or similar accounting and payroll platforms.
Success in This Role
A successful Accounting Operations Coordinator combines strong accounting knowledge with exceptional attention to detail. They are comfortable working in QuickBooks, reviewing payroll and bookkeeping transactions, identifying errors, and ensuring accounting work is completed accurately and on schedule. They enjoy solving problems, improving processes, and serving as a trusted quality-control resource for both clients and the accounting team.
Ideal Backgrounds
- Full-Charge Bookkeeper
- Senior Bookkeeper
- Accounting Coordinator
- Client Accounting Specialist
- Payroll & Bookkeeping Specialist
- Accounting Specialist
- QuickBooks Bookkeeper
- Outsourced Accounting Associate
- Small Business Accountant
- Client Accounting Services (CAS) Professional
