Administrative Assistant - 2 Month Contract

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Located in Port Moody, BC

Salary: $27-$30 an hour

We are seeking an experienced Administrative Assistant to join an established company based in Port Moody. This is a full-time, contract opportunity to cover a sick leave & vacation, with a large shipping company. 

The coverage starts ASAP with training provided, and is estimated to run until Early August or until the end of September - TBC. For the successful candidate, this role could then continue as a on-call for coverages of vacations/sick days too.

Qualifications & Experience: 

• Minimum 5+ years of administrative experience within a professional office environment (logistics or shipping industry experience is an asset)
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience working with in-house or ERP software systems
• Demonstrated experience handling accounts payable and receivable processes
• Previous experience processing payroll, ideally on a weekly cycle
• Strong communication skills with the ability to manage incoming calls and front-desk responsibilities
• Excellent organizational and time-management skills with the ability to multitask and meet deadlines
• High attention to detail and accuracy in data entry and financial tasks
• References and a background screening will be conducted for candidates moving forward in consideration

Role Responsibilities: 

• Manage incoming calls and perform receptionist duties, acting as the first point of contact for clients and visitors
• Process accounts payable and receivable transactions using in-house software systems
• Complete weekly payroll processing for ranging # of unionized employees 
• Coordinate and schedule meetings, appointments, and company events across departments
• Plan and organize business lunches and internal team functions
• Provide general administrative support, including filing, data entry, and document management
• Collaborate closely with the accounting, operations, and leadership teams

What’s Offered: 

• Full-Time, contract opportunity
• Location: Port Moody
• Working days: Monday to Friday
• Working hours: 8:00am - 4:30pm
• Hourly rate: $27–$30 per hour, commensurate with experience
• Starts ASAP!

Additional Details:

• This opportunity is open to all qualified applicants who are legally eligible to work in British Columbia
• Only electronic applications will be considered
• The posting will remain open until a qualified candidate is selected

We thank all applicants for their interest; only those selected for further consideration will be contacted, typically within 2 business days.

Apply Now