Administrative Assistant

Location: Wichita Falls, TX
Pay: $18.00 – $20.00 per hour (starting)
Employment Type: Full-Time, Career Opportunity

Position Overview

Express Employment Professionals is seeking a highly organized and detail-oriented Administrative Assistant for a premier distributing company specializing in beer and beverages across Texas, Mississippi, and Kentucky. This is a full-time career opportunity with excellent benefits and long-term growth potential.

The Administrative Assistant plays a key role in supporting daily office operations, maintaining financial accuracy, coordinating administrative processes, and ensuring efficient communication across departments.

Key Responsibilities

• Perform daily route reconciliation and ensure accuracy across systems
• Balance accounts receivable (A/R) and cash daily across all platforms
• Enter accounts payable (A/P) invoices into SmartClient
• Set up and maintain customer accounts
• Manage inventory tracking and reconciliation for resale merchandise and employee uniforms
• Order, receive, dispense, and maintain inventory for:
  • Employee uniforms
  • Resale merchandise
  • Donation merchandise
• Review, coordinate, and track all product and merchandise donations
• Submit monthly resale merchandise inventory reports to corporate office
• Coordinate employee TABC licensing and ensure compliance
• Complete paperwork for SAFB passes for employees and vehicles
• Manage Tel Sell accounts
• Process and track NSF checks
• Provide phone coverage, handle customer inquiries, and perform hot shot processing
• Develop sales reports as requested
• Coordinate community involvement opportunities and company events
• Maintain accurate records and documentation
• Perform additional duties as assigned

Qualifications

• High School Diploma or GED required (college coursework or degree preferred)
• Must be at least 21 years of age
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Strong computer and iPad application skills
• Basic knowledge of general office equipment
• Some knowledge of basic accounting principles preferred

Skills & Attributes

• Excellent communication and interpersonal skills
• Strong organizational and time-management abilities
• Ability to multitask in a fast-paced environment
• High attention to detail and accuracy
• Team-oriented with a positive, professional attitude
• Ability to collaborate effectively across departments

Physical Requirements

• Ability to sit for extended periods
• Occasional bending, reaching, and squatting
• Ability to lift up to 50 lbs. overhead when needed

Benefits

• Medical, dental, and vision insurance
• Life and disability insurance
• Paid vacation and paid holidays
• 401(k) retirement savings plan
• Full-time, stable career opportunity with growth potential

Why This Position?

This role offers more than just a job—it’s a chance to build a long-term career with a respected company in the wholesale distribution industry. You’ll gain hands-on experience in office operations, accounting support, inventory management, and customer coordination, all while working in a team-driven environment focused on excellence.