Operations Assistant

Top Job

Located in Jacksonville, FL

Salary: $21/HR.

Construction Operations Assistant

Summarized Job Description

 

Strategic assistance with operational and administrative management of projects.

Assisting operational staff; Director of Operations, Project Manager, Etc.

 

Contract Management:

· Project buyout. Drafting and issuing trade contracts.

· Tracking execution of contracts.

· Collecting, logging, and monitoring trade contractors’ insurance coverages.

· Change Management

o Drafting, routing, and tracking of Owner change orders.

o Drafting, routing, and tracking of Trade Contractor change orders.

 

Financial Management:

· Establishment and updating of the project budgets.

· Coordination and execution of billings / pay applications with project Owner and Architect representatives.

· Coordination of Trade Contractor and Owner billings with ACI accounting personnel.

· Establishment and updating of the project schedule of values (SOVs).

· Collecting and processing Trade Contractor’s monthly payment applications.

· Drafting and finalizing the Owner payment monthly applications.

o Collection and verification of Owner payment application back-up documentation.

· Monthly processing and distribution of Trade Contractor payments.

o Collection and verification of lien releases.

§ FL Mech’s Lien Laws.

§ Notices of Non-Payment responses.

· Initiating, coordination and tracking of Owner direct purchasing. See ACI established ODP procedures.

o Request for PO’s.

o Change Management

o Drafting, routing, and tracking of associated Owner deductive change orders.

Documenting material deliveries.

o Verification and processing of associated invoices; monthly vouchers with declining balances.

o Monthly reconciliation of PO balances

 

Misc. Administrative

· Securing and tracking execution of ACI Bonds & Insurances.

· Misc. filing / document management.

· Project Closeout.

o Collecting, assembling, routing, and transmittal of project specific closeout documentation. PM is responsible to review and approve final closeout:

§ Warranties

§ As-Builts

§ Final lien releases

§ Etc.

 

Misc. Accounting / HR:

· Processing payroll timesheets; Data entry.

· Processing of invoices.

· Processing payments.

 

Software Resources:

· MS Outlook

· Procore or similar PM Database

· Excel

· Word

· SAGE Timberline – Accounting Software

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