Administrative Assistant

Top Job

Located in Naples, FL

Salary: $20-$25/HR

Administrative Assistant – Commercial Property Management

Express Employment Professionals is currently hiring an Administrative Assistant for a commercial real estate and property management company in Naples, Florida. This is a temp-to-permanent opportunity for a professional, organized individual with strong administrative and customer service skills.

Location: Naples, FL
Pay: $20.00 - $25.00 per hour
Schedule: Monday–Friday, 8:00 AM–5:00 PM
Employment Type: Temp to Perm

Job Responsibilities

• Answer and direct incoming telephone calls while providing excellent customer service
• Greet and assist clients, tenants, vendors and office visitors
• Provide administrative support to the President of Property Management, property managers and office staff
• Receive, process and distribute incoming mail
• Prepare correspondence, forms, reports and other requested materials
• Create and process internal and external maintenance work orders
• Schedule appointments, meetings and conferences
• Assist with new property setups and property transitions
• Maintain organized physical and electronic files for tenants, vendors, leases and general building information
• Prepare tenant handbooks, welcome letters and required tenant forms
• Request and update tenant emergency contact information
• Assist with tenant collection calls, late letters and default notices as directed
• Set up vendor services and maintain accurate billing information
• Collect and maintain vendor documents, including Certificates of Insurance, licenses and W-9 forms
• Assist property managers with coordinating vendor work and preparing client reports
• Assist with annual meetings, agendas and meeting minutes
• Access and print reports through the company’s accounting software
• Maintain office supplies and help keep common office areas clean and organized
• Provide support for special projects and other administrative needs

Qualifications

• Previous administrative support experience required
• Property management or commercial real estate experience is a plus
• Strong customer service and professional telephone skills
• Proficiency in Microsoft Word and Excel
• Excellent written and verbal communication skills
• Strong organizational, time-management and problem-solving abilities
• Comfortable handling confidential information
• Detail-oriented, dependable and able to meet deadlines
• Ability to work independently and as part of a team
• Comfortable learning accounting and property management software

Physical Requirements

• Ability to sit for extended periods
• Ability to walk, bend, push and reach as needed
• Ability to lift up to 50 pounds with assistance when necessary

Benefits Once Hired

After 60 days of permanent employment, the company offers:

• Medical benefits for approximately $78 biweekly
• 401(k) with a 4% company match
• Two weeks of accrued paid time off

Qualified candidates should apply through Express Employment Professionals of Naples.

Apply Now