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Located in Toronto, ON

Office Manager

Location: North York, ON
Position Type: Full-Time, Permanent

About the Role
Our client, a growing electronics manufacturing company, is seeking an organized and detail-oriented Office Manager to oversee shipping and logistics, accounts receivable, accounts payable, order administration, and general office operations.

This position is ideal for someone who enjoys wearing multiple hats and thrives in a fast-paced manufacturing environment.

Key Responsibilities

Accounts Receivable & Accounts Payable
• Generate customer invoices and process payments.
• Monitor outstanding balances and assist with collections.
• Verify and process supplier invoices.
• Coordinate vendor payments and maintain accurate financial records.

Shipping & Logistics
• Coordinate customer shipments and delivery schedules.
• Prepare packing slips, invoices, shipping documents, and certificates of compliance.
• Arrange shipments through courier and freight providers.
• Track deliveries and communicate shipment status to customers.

Order Administration
• Review customer purchase orders and issue acknowledgements.
• Maintain ERP records and work orders.
• Update order tracking systems and coordinate with purchasing, inventory, production, and sales teams.

Office Administration
• Answer incoming calls and manage correspondence.
• Maintain filing systems and company records.
• Support payroll, HR administration, and reporting activities.
• Provide administrative support to management and internal departments.

Qualifications
• 3+ years of office administration experience.
• Experience with Accounts Receivable and Accounts Payable.
• Experience coordinating shipments and logistics.
• Strong Microsoft Office skills, particularly Excel.
• Excellent organizational, communication, and customer service skills.
• High attention to detail and accuracy.

Preferred Qualifications
• Experience in electronics manufacturing or a manufacturing environment.
• ERP experience (Cetec, Optymo, Sage/Simply Accounting, or similar).
• Knowledge of shipping documentation, inventory processes, and basic bookkeeping.

Compensation & Benefits
• Paying up to $70k/year
• Health and dental benefits
• Paid vacation
• Stable and collaborative team environment
• Opportunity to grow within a successful electronics manufacturing company

Apply Now