Job File Coordinator

Full-Time

Pay: $20.00–$23.00 per hour

Position Summary

We are seeking a detail-oriented and organized Job File Coordinator to support daily office operations and project administration. This role is responsible for coordinating job files, tracking project progress, maintaining accurate documentation, preparing estimates, and ensuring projects meet company and client requirements. The ideal candidate thrives in a fast-paced environment, has strong organizational skills, and provides exceptional customer service.

Key Responsibilities

Monitor project and job file status from start to completion.
Maintain accurate job files and work-in-progress (WIP) reports.
Ensure client requirements and company procedures are followed.
Review and validate field documentation for accuracy and completeness.
Prepare preliminary estimates and supporting documentation.
Coordinate daily project documentation, reports, file backups, and audits.
Communicate with customers, vendors, field staff, and internal teams regarding project status.
Complete final documentation and close out job files.
Draft correspondence, maintain records, file documents, and generate reports.
Provide general administrative support to office operations.

Qualifications

Minimum of two years of administrative, office, or project coordination experience.
Strong customer service and communication skills, both written and verbal.
Excellent organizational skills with exceptional attention to detail.
Proficient in Microsoft Office, including Outlook, Word, and Excel.
Ability to prioritize multiple tasks in a fast-paced environment.
Self-motivated with the ability to work independently and as part of a team.
Previous experience in restoration, construction, insurance, property management, or a related service industry is preferred but not required.

Education

High school diploma or GED required.
Associate's or Bachelor's degree preferred.

Express Office: Medford

3523 Arrowhead Drive

Suite 100

Medford, OR 97504

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