Administrative Assistant/Maintenance Coordinator

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Located in Yuba City, CA

Salary: $22.00

Position: Administrative Assistant / Maintenance Coordinator
Location: Yuba-Sutter Area

 

Express Employment Professionals is recruiting on behalf of a well-established company in the Yuba-Sutter area for an Administrative Assistant / Maintenance Coordinator. This role is ideal for a detail-oriented professional with experience in office administration, maintenance coordination, and property support.

 

Key Responsibilities:

• Greet visitors and direct them as needed.

• Receive and process walk-in payments, forwarding to Accounts Receivable.

• Open, sort, and distribute mail and packages.

• Track, update, and maintain property insurance records.

• Manage maintenance requests:

  • Record requests in system

  • Provide copies to Maintenance Supervisor

  • Coordinate outstanding work orders and follow up with tenants and vendors

  • Ensure tenant satisfaction and update request status

  • Assist with vendor bids as needed

• Code Maintenance Supervisor timecards weekly, attaching receipts and work orders.

• Prepare billing worksheets based on Maintenance Supervisor timecards and distribute to A/P, A/R, and Payroll.

• Conduct research on assigned projects.

• Vet and follow up with new and existing vendors to ensure compliance with contracts.

• Assist with move-ins, move-outs, and property inspections.

• Support the Property Manager with tenant lease renewals and notifications.

Qualifications:

• Strong organizational and communication skills

• Experience with property management software (e.g., Yardi) preferred

• Detail-oriented with ability to manage multiple priorities

• Comfortable handling both administrative and maintenance coordination tasks

Schedule: Full-time, Monday–Friday

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