Administrative Assistant - $20+

Located in Port. St Lucie, FL

Salary: $20.00 – $25.00/Hr BOE

Administrative Assistant (C-Suite)

#TCFL

Express Employment Professionals is working with a local Ft. Pierce client to find a highly organized, detail-oriented, and customer-focused Administrative Assistant to provide advanced administrative and clerical support to their C-Suite. This position plays a vital role in ensuring the efficient day-to-day operations of the department by coordinating administrative activities, managing confidential information, supporting special projects, and providing exceptional service to internal and external stakeholders.  The ideal candidate is a proactive professional who thrives in a fast-paced environment, exercises sound judgment, manages multiple priorities effectively, and demonstrates a strong commitment to teamwork and public service.

Essential Duties and Responsibilities

• Provide advanced administrative and clerical support to department leadership and staff.
• Draft correspondence, prepare reports, presentations, spreadsheets, and other business documents.
• Coordinate calendars, meetings, travel arrangements, and special events.
• Prepare meeting agendas, record meeting minutes, and distribute follow-up action items.
• Maintain electronic and paper filing systems, records, and databases with a high degree of accuracy.
• Process invoices, purchase orders, and track departmental budget expenditures.
• Respond professionally to inquiries from residents, elected officials, employees, and outside agencies while maintaining confidentiality.
• Assist with research, data collection, and preparation of reports and presentations.
• Ensure compliance with policies, procedures, and applicable regulations.

Minimum Qualifications

• Minimum of three (3) years of progressively responsible administrative or office support experience.
• Experience in a municipal or public sector environment is preferred.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational and time management abilities.
• Ability to prioritize multiple assignments and meet deadlines with minimal supervision.
• Exceptional attention to detail and accuracy.
• Ability to exercise discretion and maintain confidentiality.
• Strong customer service skills and a professional demeanor.
• Ability to work independently while contributing effectively to a collaborative team environment.

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