Human Resources Manager

Top Job

Located in Cambridge, ON

Human Resources Manager - Manufacturing & Industrial Compliance

Position Summary

The Human Resources Manager will report directly to the CEO and will be responsible for overseeing and improving the company’s human resources function. This role will focus on reviewing current HR practices, updating the existing employee handbook, strengthening workplace policies, improving compliance processes, and implementing practical HR systems for a growing manufacturing business in Ontario.

The successful candidate will take ownership of HR operations, including recruitment, onboarding, employee relations, attendance management, performance management, training coordination, health and safety support, payroll and benefits coordination, employee documentation, and Ontario workplace compliance.

This position is ideal for a practical and proactive HR professional with experience in manufacturing, industrial, warehouse, logistics, or production environments who is comfortable improving systems, supporting plant-floor operations, and working directly with senior leadership.

Key Responsibilities

·         Lead and manage the day-to-day HR function

·         Report directly to the CEO and provide HR guidance, recommendations, updates, and risk-management support to leadership.

·         Review, update, and maintain the existing employee handbook to ensure it reflects company expectations, operational realities, and applicable Ontario workplace requirements.

·         Assess current HR practices and identify opportunities to improve systems, documentation, policies, procedures, and compliance processes.

·         Develop, update, and implement HR policies, forms, workflows, templates, employment letters, employee notices, and workplace documentation.

·         Establish and maintain organized employee files, HR records, training records, attendance records, performance documentation, discipline records, accommodation files, and compliance-related documentation.

·         Manage full-cycle recruitment for production, warehouse, skilled trades, maintenance, machine operators, supervisors, administrative employees, and management roles.

·         Create job postings, screen candidates, coordinate interviews, conduct reference checks, prepare offers, and support hiring decisions.

·         Design and maintain a consistent onboarding and orientation process for new employees.

·         Ensure new employees are properly introduced to company policies, workplace expectations, health and safety requirements, training requirements, reporting procedures, and job responsibilities.

·         Support supervisors and managers with employee coaching, workplace concerns, investigations, progressive discipline, corrective action, and performance documentation.

·         Develop and implement performance management processes, including probation reviews, annual reviews, corrective action plans, employee development plans, and supervisor follow-up tools.

·         Establish attendance management processes, including tracking, reporting, follow-up, documentation, leave management, absenteeism review, and return-to-work coordination.

·         Support payroll and benefits administration by ensuring accurate employee information, new hire details, wage changes, status changes, terminations, vacation information, leaves, and other HR updates are submitted in a timely manner.

·         Assist with compensation structure, wage review processes, job classifications, internal consistency, and role clarity across departments.

·         Support workforce planning based on production needs, shift coverage, growth plans, labour requirements, overtime needs, turnover trends, and operational priorities.

·         Partner with management to improve employee communication, accountability, productivity, retention, morale, and workplace culture.

·         Work with plant leadership to support employee engagement and positive employee relations across the organization.

·         Support workplace accommodation, modified duties, disability management, and return-to-work processes.

·         Coordinate with management on WSIB-related documentation, workplace injury follow-up, modified work opportunities, and return-to-work planning.

·         Support health and safety processes, including training records, workplace inspections, incident documentation, corrective actions, safety communication, hazard reporting, and Joint Health and Safety Committee coordination.

·         Support compliance with Ontario occupational health and safety requirements, including worker and supervisor safety awareness training, workplace violence and harassment prevention, WHMIS training, incident reporting, and safety documentation.

·         Assist with Joint Health and Safety Committee requirements, meeting coordination, inspection follow-up, recommendation tracking, and certified member training requirements where applicable.

·         Support industrial and manufacturing workplace safety practices, including documentation related to machine safety, guarding, lockout/tagout procedures, personal protective equipment, hazard assessments, safe work procedures, and training records.

·         Help ensure HR and workplace practices align with applicable Ontario legislation and standards, including the Employment Standards Act, 2000, Occupational Health and Safety Act, Regulation 851 - Industrial Establishments, Workplace Safety and Insurance Act, Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, WHMIS requirements, and workplace violence and harassment requirements.

·         Coordinate required workplace training, including health and safety, workplace violence and harassment, accessibility, WHMIS, supervisor training, job-specific training, and other compliance or operational training.

·         Support accessibility practices throughout recruitment, onboarding, employment, communication, accommodation, and return-to-work processes.

·         Track and report HR metrics, including turnover, absenteeism, recruitment timelines, training completion, employee relations trends, workplace incidents, performance management activity, and retention concerns.

·         Recommend improvements to HR systems, employee programs, management practices, compliance processes, and workplace procedures.

·         Handle confidential employee and company information with professionalism, discretion, and sound judgment.

Ontario and Industrial Compliance Focus

The Human Resources Manager will be expected to help strengthen company practices related to Ontario employment and industrial workplace requirements, including:

·                     Employment standards, including hours of work, overtime, public holidays, vacation, leaves of absence, termination, and recordkeeping.

·                     Workplace health and safety responsibilities under Ontario’s Occupational Health and Safety Act.

·                     Industrial Establishments Regulation requirements applicable to manufacturing and industrial workplaces.

·                     Worker and supervisor occupational health and safety awareness training.

·                     Workplace violence and workplace harassment policies, programs, training, and investigation support.

·                     WHMIS training and hazardous product communication requirements where applicable.

·                     Joint Health and Safety Committee or health and safety representative support, depending on company size and requirements.

·                     WSIB injury reporting, modified work, disability management, and return-to-work coordination.

·                     Accessibility requirements under the Accessibility for Ontarians with Disabilities Act.

·                     Human rights, accommodation, and respectful workplace practices.

·                     Documentation and training systems for safety-sensitive and production-related roles.

·                     Support for safe work procedures, PPE requirements, incident follow-up, corrective actions, and supervisor accountability.

 

Qualifications

·                     Post-secondary education in Human Resources, Business Administration, Industrial Relations, Occupational Health and Safety, or a related field.

·                     Minimum 5 years of progressive HR experience, preferably in a manufacturing, industrial, warehouse, logistics, or production environment.

·                     Experience improving HR systems, policies, documentation, procedures, and compliance practices in a growing company.

·                     Strong understanding of Ontario employment standards, workplace health and safety practices, employee relations, accommodations, and HR best practices.

·                     Familiarity with Ontario workplace legislation and requirements, including ESA, OHSA, WSIB, AODA, Ontario Human Rights Code, WHMIS, workplace violence and harassment obligations, and industrial workplace safety practices.

·                     Experience supporting hourly employees, shift-based teams, supervisors, and plant leadership.

·                     Strong recruitment experience for production, warehouse, machine operator, skilled trades, maintenance, supervisory, and administrative roles.

·                     Experience with employee relations, workplace investigations, progressive discipline, attendance management, performance management, accommodations, disability management, and return-to-work processes.

·                     Ability to work independently and take ownership of the HR function.

·                     Strong organizational, communication, problem-solving, and leadership skills.

·                     Comfortable working both in an office setting and on the production floor.

·                     Proficient with Microsoft Office, HRIS systems, payroll platforms, applicant tracking systems, or similar tools.

·                     CHRP or CHRL designation is considered an asset.

·                     Experience supporting WSIB claims, return-to-work programs, Joint Health and Safety Committees, safety training records, and manufacturing safety programs is considered an asset.

·                     Experience with industrial workplace requirements, machine safety documentation, PPE programs, lockout/tagout procedures, or production-floor training systems is considered an asset.

·                     Bilingual ability is considered an asset.

 

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