Purchasing Associate

Overview
The Purchasing Associate plays a key role in supporting the supply chain by ensuring accurate and timely management of purchase orders within the ERP system (Syteline). This position coordinates supplier schedules, monitors performance, and facilitates smooth product flow to meet operational and sales requirements. Responsibilities include updating due dates and pricing, processing requisitions, resolving discrepancies, and maintaining clear communication across Purchasing, Sales, Operations, Inventory Control, and Finance. The role also contributes to inventory accuracy and continuous improvement of purchasing processes.

Key Responsibilities

• Maintain accurate and timely purchase order updates in Syteline, including due dates, pricing, and supplier acknowledgements

• Monitor supplier schedules and communicate status updates to internal teams

• Provide Sales with reliable product availability and lead-time information

• Process purchase requisitions accurately and efficiently

• Investigate and resolve pricing, quantity, and order discrepancies with suppliers

• Maintain clean and accurate purchasing records and ERP data

• Support inventory control efforts by helping prevent stockouts and excess inventory

• Follow established purchasing procedures while identifying opportunities for process improvement

Qualifications

• 2+ years of experience in purchasing, procurement, supply chain, or administrative support with a strong emphasis on accuracy and follow-through

• Advanced Microsoft Excel skills, including formulas, lookups, and pivot tables

• Experience working within ERP systems (Syteline preferred; SAP, Oracle, NetSuite, or Epicor experience also valued)

• Strong written and verbal communication skills with suppliers and cross-functional teams

• Exceptional attention to detail and ability to manage routine tasks with consistency

• Dependable, process-oriented, and able to work effectively within established guidelines

• Collaborative team player with a steady, professional approach to problem solving

Reporting Structure: Reports to the Supply Chain Manager.
Core Values: Integrity, Commitment, Compassion, Growth, and Positivity.

If interested, please contact Paula Shenck
paula.shenck@expresspros.com
865-531-1720