Accounts Payable / Accounts Receivable Specialist

Job Summary

We are seeking a detail-oriented and organized Accounts Payable / Accounts Receivable (AP/AR) Specialist to join our accounting team. This position is responsible for managing vendor payments, customer invoicing, collections, account reconciliations, and maintaining accurate financial records. The ideal candidate has strong accounting knowledge, excellent organizational skills, and the ability to work efficiently in a fast-paced environment.

Key Responsibilities

Accounts Payable (AP)

• Process vendor invoices accurately and in a timely manner.
• Verify invoices, purchase orders, and payment approvals.
• Prepare and issue payments via check, ACH, wire transfer, or credit card.
• Reconcile vendor statements and resolve discrepancies.
• Maintain accurate vendor records and documentation.
• Assist with month-end closing activities and reporting.

Accounts Receivable (AR)

• Generate and distribute customer invoices and statements.
• Post customer payments and maintain accurate records.
• Monitor outstanding receivables and follow up on overdue accounts.
• Resolve billing inquiries and payment discrepancies.
• Reconcile customer accounts and maintain aging reports.
• Assist in reducing delinquent accounts and improving cash flow.

General Accounting Duties

• Maintain accurate financial records and supporting documentation.
• Assist with account reconciliations and month-end close processes.
• Prepare reports related to AP, AR, and cash management activities.
• Support internal and external audits as needed.
• Ensure compliance with company policies and accounting procedures.
• Work closely with sales, operations, and management teams to resolve financial issues.

Qualifications

• High school diploma or equivalent required; Associate's or Bachelor's degree in Accounting, Finance, or related field preferred.
• 2+ years of AP, AR, bookkeeping, or accounting experience preferred.
• Knowledge of basic accounting principles and financial procedures.
• Proficiency in Microsoft Excel and accounting software.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Effective written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive financial information.

Preferred Skills

• Experience with ERP or accounting systems such as QuickBooks, Sage, NetSuite, Microsoft Dynamics, or similar platforms.
• Strong problem-solving and analytical abilities.
• Knowledge of sales tax, credit management, and collections practices.
• Experience with month-end close and account reconciliations.
• Ability to prioritize multiple tasks and meet deadlines.

Compensation & Benefits

• Competitive salary based on experience.
• Health, dental, and vision insurance.
• Paid time off and holidays.
• 401(k) with company match (if applicable).
• Professional development and training opportunities.
• Career growth within the accounting and finance department.

Work Environment

• Full-time position.
• Office-based or hybrid work environment.
• Standard business hours, Monday through Friday.
• Collaborative team environment with opportunities for cross-functional interaction.

Equal Opportunity Employer: We are committed to providing equal employment opportunities to all employees and applicants and fostering an inclusive workplace.