Administrative Assistant

Located in Vancouver, WA

Salary: $25-30 DOE

Administrative & Shop Coordinator

About the Role

Our client is looking for a detail-oriented, highly organized Administrative & Shop Coordinator to support their shop operations. This role serves as the connective tissue between the shop, the field, and the office — keeping projects moving through accurate documentation, proactive scheduling support, and clear communication across teams. If you thrive in a fast-paced environment, enjoy juggling multiple priorities, and take pride in getting the details right, this could be a great fit.

Responsibilities

Administrative & Shop Coordination

• Create and update Stratus Work Packages as directed by the Superintendent/Manager to accurately track shop progress and delivery to the field.
• Assist with scheduling, tracking ROS (Release of Steel) dates, and updating project statuses in support of the Superintendent.
• Process Fabrication Ticket requests and ensure complete information is handed off to the Fab Team for non-modeled items.

Document Control & Recordkeeping

• Manage the internal flow of documents for all NDE (Non-Destructive Examination) testing.
• Maintain welder certifications and related documentation.
• Maintain digital and physical filing systems for MTRs, packing slips, and other project records.
• Maintain document control across various company platforms.

Operations Support

• Monitor the fab shop email inbox for new work releases, ROS date changes, and other critical fabrication information.
• Requisition fabrication materials for projects as needed, and maintain follow-up on material control logs by project, including backorders.
• Coordinate shipping and receiving with the fab shop shipping department, job sites, project managers, trucking companies, and suppliers.

Team & Administrative Support

• Support the Shop Superintendent by setting up project files, job setup data, and other tasks as required.
• Act as a liaison and assist with business arrangements while keeping leadership informed of urgent developments.
• Disseminate office correspondence, including phone messages, files, and payroll checks.
• Help maintain office organization, supplies, and inventory.

Additional Duties

• Provide administrative support to ensure timely and accurate completion of tasks.
• Perform additional tasks and projects as assigned.

Qualifications

Experience

• 1–3 years of administrative support experience; construction industry experience preferred.
• Experience working with office coordination and operations teams.
• Prior experience with Stratus software preferred.
• Proficiency in MS Office (Excel, Word, Outlook).
• High school diploma or equivalent required.
• Associate's or Bachelor's degree a plus.

Required Skills

• Comfortable in a fast-paced environment managing multiple tasks and projects at once.
• Skilled at organizing and managing large volumes of files, tasks, schedules, and information.
• Self-directed and able to work with limited supervision.
• Energetic, proactive, and eager to prioritize workload and tackle new projects and ideas.
• High degree of accuracy and attention to detail in data entry.
• Strong collaboration skills with customers, operations managers, field, and office personnel.

Associate Benefits

While working for Express, our associates can also become eligible for a variety of benefits:

• Referral bonuses
• Medical plan
• Dental plan
• Vision/eyewear plan
• Prescription drug reimbursement
• Short-term disability
• Direct deposit
• Sick pay
• 401(k) retirement savings plan
• Life insurance

To Apply

Apply by sending your resume to staffing.vancouverwa@expresspros.com

 

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