Executive Shipping Administrative Assistant

Top Job

Located in Santa Clarita, CA

Salary: 24.00 - 25.00

EXECUTIVE SHIPPING ADMINISTRATIVE ASSISTAANT  NEEDED IMMEDIATELY!

CALL MARIA AT 661-775-2570

 

Shipping & Logistics

• Coordinate and process outbound and inbound shipments via UPS, FedEx, and USPS
• Generate shipping labels, manifests, and tracking documentation; monitor shipments through to delivery
• Compare carrier rates and service options to select the most cost-effective shipping method
• Troubleshoot shipping delays, lost packages, damaged freight, and carrier claims
• Maintain accurate shipping logs and records for audit and reporting purposes

Invoicing & Administrative Support

• Prepare, process, and reconcile invoices using Microsoft GP and QuickBooks
• Match shipping documentation to invoices and purchase orders; resolve discrepancies promptly
• Maintain organized digital and physical filing systems for shipping, billing, and correspondence
• Draft, format, and proofread correspondence, reports, and internal documents
• Order and track office and shipping supplies

Executive & Office Support

• Provide day-to-day administrative support to both the Office Manager and the Vice President, balancing competing priorities and deadlines
• Schedule meetings, manage calendars, and coordinate travel arrangements as needed
• Prepare materials for meetings and assist with special projects as assigned by either supervisor

Act as backup support across office functions — this role wears many hats with no exceptions

 

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the law. Including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.ng Ordinance.

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