Office Manager

Top Job

Located in McAllen, TX

Salary: $55k-$75k/year

Office Manager

McAllen, TX

Monday-Friday 8am-5pm

$55-$75k/year

 

Generic description:

 

To oversee the administrative and operational functions of the office. Ensure efficiency, compliance, and a positive work environment.

 

Key Responsibilities

 

Administrative and Policy Enforcement

• Enforce office policies and procedures to maintain professionalism and operational efficiency.
• Organize and manage record-keeping systems for employee documents and other office filings.
• Ensure the security and confidentiality of sensitive data and records.
• Ensure the company complies with all government regulations and standards.

 

Team Leadership and Staff Management

• Hire, train, and manage the administrative staff, fostering a high-performing team.
• Evaluate and manage the performance of assigned personnel, providing guidance and feedback.
• Delegate duties effectively to administrative staff and supervise their work.
• Manage internal staff relations, addressing concerns and promoting a collaborative environment.
• Organize orientation and training for new team members.

 

Human Resources and Employee Affairs

• Manage all employee-related processes, including vacation requests, PTO, time cards, and payroll.
• Oversee the hiring process, including candidate evaluation and onboarding.
• Plan and organize on-site and off-site events and activities to build team morale and engagement.

 

Vendor and Facility Management

• Manage relationships and negotiations with office vendors and service providers.
• Arrange service contracts and oversee the maintenance of office facilities and equipment.
• Ensure timely restocking of office supplies and proper functionality of equipment.
• Verify potential vendor financial and legal information for approval and incorporation into the supplier database.

 

 

Financial and Compliance Oversight

• Coordinate external or outsourced bookkeeping and accounting services.
• Verify new customer information and background for credit review or approval.
• Supervise credit and collections, ensuring effective cash flow management.
• Submit weekly payment programming and payroll to Corporate Accounts Payable for approval.
• Review and evaluate insurance policies to ensure proper coverage, renewals, and timely payments.

 

Operational Support and Communication

• Prepare for and participate in weekly status update calls.
• Manage intercompany inquiries and complaints, ensuring timely resolution.
• Maintain relationships with banks, creditors, insurance providers, and other service entities.

 

Qualifications

• Proven experience in office management, administrative leadership, or a related role.
• Strong organizational, multitasking, and problem-solving skills.
• Proficiency with office management software and systems.
• Proficiency with human resources, payroll, and bookkeeping processes.
• Knowledge of compliance and regulatory requirements.
• Excellent communication and interpersonal skills.
• Strong attention to detail and ability to maintain confidentiality.

  

Profile:

 

• BA or BS in Business Administration or Accounting with 5 years experience in similar positions (High School diploma plus ten years demonstrated experience in similar position).
• Fluent in English and Spanish, both oral and written

 

Technical and Specific skills

• Computer skills and knowledge of Quickbooks or similar administrative packages.
• Business and management principles.
• Accounting, data, and administrative management practices and procedures.
• Clerical practices and procedures
• Knowledge of human resources management practices and procedures

 

Generic skills

 

• Excellent communication skills
• Problem analysis and assessment
• Decision-making
• Planning and organizing
• Work and time management
• Attention to detail and high level of accuracy
• Delegation of authority and responsibility
• Information gathering and monitoring
• Initiative
• Integrity
• Stress tolerance
• Adaptability
• Teamwork and collaboration
• Ease of oral and written expression.

 

For immediate consideration, please call 956-664-9675 ext.180 Perla 

Apply Now