HVAC/R Office Coordinator

Located in phoenix, AZ

Salary: $20

HVAC/R Project Coordinator

Pay: $20.00/hour

Are you organized, detail-oriented, and skilled at keeping people, schedules, materials, and information moving efficiently? We're looking for an HVAC/R office Coordinator to support both our service and construction operations in a fast-paced environment. This role is ideal for someone who enjoys problem-solving, coordinating multiple priorities, and playing a key role in keeping projects and service work running smoothly.

What You'll Do

• Coordinate and dispatch service technicians to customer locations by managing daily schedules, service requests, and follow-up activities.
• Assist with construction project coordination, including tracking personnel, schedules, materials, and job progress.
• Review service work orders and related documentation for accuracy and completeness.
• Manage parts ordering, inventory tracking, deliveries, and documentation for service and construction projects.
• Serve as a liaison between service and construction teams to ensure smooth communication and project execution.
• Maintain organization of warehouse inventory, company vehicles, office supplies, PPE, uniforms, and incoming shipments.
• Support daily operational activities and help identify opportunities to improve processes and efficiency.
• Service technicians are scheduled effectively, maximizing productivity and customer satisfaction.
• Construction projects have improved visibility and coordination regarding manpower, materials, and scheduling.
• Work orders, inventory records, and supporting documentation are consistent, organized, and accurate.
• Parts and materials are tracked efficiently, minimizing delays and supporting field operations.
• Communication between service, construction, and leadership teams is proactive, timely, and effective.
• Day-to-day operations run more smoothly due to strong organizational support and attention to detail.

What We're Looking For

• Strong organizational skills and the ability to manage multiple priorities in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Dependable, detail-oriented, and capable of working independently while supporting a team.
• Experience in service coordination, dispatching, project coordination, administrative support, operations support, or a related role is required.
• Familiarity with HVAC/R, construction, mechanical trades, or commercial refrigeration.
• Proficiency with Microsoft Office Suite and Adobe applications.
• Ability and willingness to learn company-specific software and processes.

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