Administrative Assistant

Top Job

Located in Naples, FL

Salary: $60,000

Administrative Assistant – Luxury High-Rise Condominium

Location: Naples, FL
Schedule: Monday–Friday, 8:00 AM–4:00 PM
Employment Type: Direct Placement

 

Express Employment Professionals is recruiting for an experienced Administrative Assistant for a luxury high-rise condominium community in Naples.

This position will work closely with the Resident Manager and serve as their right-hand person in the daily operation of the property. The ideal candidate will be highly professional, organized, detail-oriented, and experienced working within a high-rise condominium environment.

 

This is a small, upscale property with 37 residences, so maintaining professionalism,

confidentiality, organization, and excellent resident service is essential.

 

Key Responsibilities:

• Open the management office each morning and prepare the office for the day
• Check voicemail and respond to or route messages appropriately
• Turn on office equipment and ensure the office is ready for daily operations
• Provide direct administrative support to the Resident Manager
• Maintain vendor files and ensure Certificates of Insurance and liability insurance documents remain current
• Follow up with vendors regarding missing or expired documentation
• Enter invoices into Excel spreadsheets for submission to an outsourced accounting department
• Enter weekly resident charges into QuickBooks
• Maintain organized electronic and paper files
• Assist with resident communication and general office correspondence
• Coordinate with vendors and contractors as needed
• Maintain accurate records and documentation
• Assist the Resident Manager with daily administrative and property-related tasks
• Provide professional and courteous service to residents, vendors, and guests at all times

 

Required Qualifications:

• Previous administrative experience within a high-rise condominium or luxury residential property
• QuickBooks experience is required
• Strong Microsoft Excel skills
• Experience managing vendor paperwork, Certificates of Insurance, and liability insurance documentation
• Strong attention to detail and accuracy
• Excellent communication and organizational skills
• Professional appearance and demeanor
• Ability to maintain confidentiality and professionalism at all times
• Comfortable working independently and serving as a key support person to management

 

Benefits Upon Permanent Hire:

• 100% employer-paid medical benefits
• Holiday pay
• 401(k) with a 3% company match
• Two weeks of paid time off
• Paid sick days
• Paid personal days

 

This is an excellent opportunity for an experienced condominium administrative professional looking to join a stable, luxury residential property in Naples.

 

Apply today through Express Employment Professionals.

Apply Now