Bookkeeper/Office Manager

Top Job

Located in Pensacola, FL

Salary: $20.00 - $25.00

Office Manager and Bookkeeper  

 

Job Summary:

The Office Manager and Bookkeeper will oversee the administrative and financial operations of our facility in Pensacola, Florida. This multifaceted role combines day-to-day office management with core bookkeeping responsibilities. You will work closely with our Florida PEO partner for payroll and benefits processing. The ideal candidate is organized, proactive, and thrives in a fast-paced small-business environment.

 

Location: Pensacola, FL

Employment Type: Full-time, Salaried (Exempt)

Schedule: Monday - Friday 8am-5pm

Salary: $41,600 - $52,000 per year

 

#3463

 

Key Responsibilities and Duties:

 

Financial & Bookkeeping Duties

• Manage daily bookkeeping using accounting software (QuickBooks or similar).
• Handle accounts payable and receivable, vendor payments, invoicing, and bank/credit card reconciliations.
• Track employee hours, submit payroll data to the PEO partner, and manage related reporting.
• Prepare monthly financial statements, profit & loss reports, and cash flow summaries for management review.
• Track and report on key metrics such as store sales, plant production, and operating expenses.
• Assist with inventory tracking, cost of goods, and supply ordering.
• Support year-end closing, tax preparation, and coordination with external accountants and the PEO.
• Ensure compliance with local, state, and federal regulations, including sales tax and business licenses.

 

Office & Administrative Management

• Oversee daily office operations, including front-desk customer service, phone handling, and appointment scheduling.
• Maintain organized filing systems (both physical and digital) for customer records, vendor contracts, and business documents.
• Manage office supplies, equipment, and facility-related administrative needs.
• Coordinate with the Plant Manager and retail store teams to support operational efficiency.
• Handle incoming and outgoing mail, emails, and general correspondence.
• Assist with human resources administration in partnership with the PEO: onboarding paperwork, maintaining personnel files, time-off tracking, and benefits coordination.
• Support marketing and customer retention efforts (loyalty programs, promotions, reviews).

 

Additional Duties

• Serve as a primary point of contact for customers, vendors, and service providers.
• Prepare reports and presentations for ownership as needed.
• Identify opportunities for process improvements and implement administrative best practices.
• Provide backup support at retail counter locations when required.

 

Qualifications & Requirements

Experience: 3+ years of combined office management and bookkeeping experience, preferably in a retail, service, or small manufacturing business

 

• Technical Skills:
• Proficiency in QuickBooks (or similar accounting software), Microsoft Office Suite (especially Excel), and Google Workspace.
• Strong understanding of basic accounting principles and financial reporting

Education:

Associate or Bachelor’s degree in Accounting, Business Administration, or related field preferred. Relevant certifications (e.g., QuickBooks ProAdvisor) are a plus.

• Other Requirements: Valid Florida driver’s license. Must pass background check and drug screening.

 

Preferred Attributes

• High level of accuracy, integrity, and confidentiality with financial data.
• Excellent organizational and multitasking abilities.
• Strong communication and customer service skills.
• Ability to work independently while collaborating effectively with plant, store teams, and the PEO partner.
• Problem-solving mindset with a willingness to take initiative

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