Accounts Payable Clerk

Located in Lakeland, FL

Salary: 18/hr - 24/hr

Job Title: Accounts Payable Clerk
Location: Lakeland, FL
Reports To: Accounting Manager / Controller
Employment Type: Full-Time

Position Overview:

The Accounts Payable Clerk will be responsible for managing all aspects of the company’s payables process, ensuring timely and accurate payment of vendor invoices, with a focus on produce-related inventory transactions. This role requires close attention to detail, accuracy in data entry, and strong communication with vendors and internal departments. The ideal candidate will thrive in a fast-paced environment and have prior experience in produce, food distribution, or a similar industry.

Key Responsibilities:

• Review, verify, and process invoices for produce purchases, freight, and operational expenses.

• Match purchase orders, receiver tickets, and invoices for accuracy, resolving any discrepancies.

• Ensure produce invoices reflect correct pricing, quantities, and quality adjustments.

• Prepare and process weekly check runs, ACH payments, and wire transfers.

• Maintain accurate vendor records and ensure all W-9 and compliance documentation is up to date.

• Reconcile vendor statements and research any outstanding credits or issues.

• Communicate with suppliers and internal departments (procurement, receiving, and inventory) to resolve invoice or payment discrepancies.

• Assist with month-end closing, including accruals and AP reporting.

• Maintain organized electronic and physical files for audit readiness.

• Support accounting team with special projects and reporting as needed.

Qualifications:

• High school diploma or equivalent required; Associate’s degree in Accounting or related field preferred.

• 2+ years of accounts payable experience, preferably in produce, distribution, or manufacturing.

• Proficiency in Microsoft Excel and accounting software (e.g., QuickBooks, Sage, NetSuite, or similar).

• Strong attention to detail and accuracy.

• Excellent organizational and time-management skills.

• Ability to communicate effectively with internal teams and vendors.

• Understanding of produce terminology, pricing, and inventory systems a plus.

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