Shop Administrative Assistant

Located in Yuba City, CA

Salary: 18-25

Location: Williams, CA 
Schedule: Full-Time | Typically 6:00 AM–4:00 PM or 6:00 AM–6:00 PM, 5–6 days per week (seasonal overtime as needed)
Pay: 18-25

Job Summary

A growing agricultural company is seeking a highly organized and bilingual Shop Administrative Assistant to support daily operations in a busy maintenance shop. This role is ideal for someone who is computer savvy, detail-oriented, and proactive in creating structure and improving processes. The successful candidate will help implement systems and procedures, maintain accurate inventory records, order parts, and provide administrative support to keep shop operations running efficiently.

Essential Responsibilities

• Provide administrative support to the shop manager and maintenance team.
• Implement and maintain organized systems and procedures for shop operations.
• Track, document, and maintain parts and equipment inventory.
• Order parts, supplies, and materials while monitoring stock levels.
• Receive, verify, and organize incoming parts and update inventory records.
• Maintain accurate records of purchases, work orders, and inventory transactions.
• Coordinate with vendors regarding pricing, availability, and delivery schedules.
• Create and update spreadsheets, reports, and other documentation.
• Assist with scheduling equipment maintenance and tracking service records.
• Communicate effectively with English- and Spanish-speaking employees, vendors, and customers.
• Perform general office duties, including filing, data entry, answering phones, and other administrative tasks.

Qualifications

• Bilingual in English and Spanish is required.
• Previous administrative or office experience, preferably in an agricultural, maintenance, shop, or construction environment.
• Strong computer skills, including Microsoft Office (Excel, Word, Outlook), and the ability to quickly learn new software.
• Experience with inventory management and purchasing is highly preferred.
• Excellent organizational skills with strong attention to detail.
• Ability to prioritize multiple tasks in a fast-paced environment.
• Strong communication, problem-solving, and customer service skills.
• Self-motivated with the ability to work independently and as part of a team.

Apply Now