Business Office Admin/Clerical Assistant

Located in Tyler, TX

Salary: up to $40,000

About the Role:
We are looking for a organized, professional, and detail-oriented Office Manager to support the day-to-day administrative operations of our business office. The right candidate is someone who takes initiative, manages multiple responsibilities without dropping the ball, and handles sensitive information with the utmost discretion. If you thrive in a structured environment and take pride in keeping things running smoothly behind the scenes, this role is for you.

Responsibilities:

• Process and distribute all incoming mail to the appropriate departments
• Conduct weekly inventory of office and janitorial supplies and place orders to maintain adequate stock levels
• Review and process vendor invoices, verifying accuracy of information and ensuring proper coding
• Maintain organized filing systems for all accounting and administrative documents
• Communicate with vendors and service providers — including electrical, plumbing, and telephone — to coordinate services as needed
• Coordinate new employee education registrations and renewals; track continuing education requirements and register staff for courses, training, and seminars
• Manage travel arrangements including hotel bookings, cancellations, and credit card authorizations; prepare and submit travel reports for approval
• Perform additional duties as assigned by management

What We're Looking For:

• College degree required
• Minimum of 2 years of clerical or office support experience
• Proficiency in Microsoft Office Suite — Word, Excel, and Outlook
• Strong organizational and time-management skills with the ability to juggle competing priorities
• Excellent verbal and written communication skills
• Professional demeanor with a high level of personal accountability
• Ability to handle confidential and proprietary information with strict discretion; this organization maintains a zero-tolerance policy for confidentiality violations

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