Billing Clerk

Located in McAllen, TX

Salary: $18.00 - $20.00 per hour

Job Title: Billing & Payroll Clerk
Schedule: Monday – Friday, 8:00 AM – 5:00 PM
Location:

Position Overview:

We are seeking a detail-oriented and highly organized Accounts Receivable & Payroll Clerk to support daily billing, deposits, payroll, and general office operations. This role requires multi-tasking, discretion with sensitive information, and the ability to work independently in an open-office environment.

Key Responsibilities:

Accounts Receivable:

• Prepare and post daily billing of service work orders using custom software, ensuring accuracy of customer information and ticket notes.
• Submit select billings through online portals, including uploading documents and navigating web-based systems.
• Process and post daily customer deposits, ensuring proper reference for customer numbers and invoices.
• Prepare deposits for banking: complete deposit slips, endorse checks, and file deposit confirmations.
• Maintain organized records of daily deposits and customer payments.
• Process credit card payments and provide receipts to customers.
• Maintain and update customer records as needed.
• Conduct soft collections for invoices aged 30–60 days.
• Prepare end-of-month customer statements, reviewing for discrepancies prior to finalization.
• Organize and save electronic files for future reference.
• Take notes, follow supervisor’s directions, and participate in training from multiple staff members.

Payroll (after accounts receivable proficiency):

• Import daily employee time from mobile devices for field employees.
• Track and update vacation and sick leave balances.
• Assign jobs to field employee mobile devices for accurate time entry.
• Review employee-reported hours for accuracy and compliance.
• Directly enter payroll for administrative employees.
• Prepare weekly summaries of vacation and sick balances.

General Office Duties:

• Answer and screen telephone calls, transferring as appropriate.
• File vendor invoices, checks, and customer proposals.
• Assist with administrative tasks to support office operations.

Long-Term Responsibilities:

• Oversee daily accounts receivable activities, including billing, customer payments, inquiries, and month-end statements.
• Serve as backup for service dispatch duties and accounts payable tasks.
• Assist with proposal preparation using custom software.
• Support new customer setup and new hire onboarding as needed.

Candidate Requirements:

• Strong multi-tasking and organizational skills; able to manage interruptions without disrupting workflow.
• Ability to work independently in an open-office environment and maintain focus.
• Demonstrated discretion and confidentiality with customer, billing, and vendor information.
• Proficient in email communication, file management, and document organization.
• Detail-oriented, self-motivated, and able to follow directions with minimal supervision.
• Willingness to learn from multiple staff members and adapt to evolving responsibilities.

 

If interested, please contact the office to 956-664-9675 EXT 1-58.

Please send your resume to the McAllen office !

 

 

 #McAllen

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