Administrative Assistant

Located in Medford, OR

Salary: $19-$22

Position Summary

We are seeking a highly organized, detail-oriented Administrative Assistant to provide support to our team and daily business operations. This position is responsible for preparing communications, coordinating deadlines, maintaining accurate records, preparing documents, managing information, and providing general administrative support.

The ideal candidate is dependable, proactive, professional, and able to manage multiple priorities in a fast-paced environment where accuracy, organization, and strong communication skills are essential. This is a full time position, Monday-Friday 8am to 5pm. The hourly wage range is $19-$22 an hour! 

Essential Duties and Responsibilities

Administrative Support & Communication

• Prepare professional written communications, emails, letters, and internal documents.
• Assist with drafting and distributing correspondence, reports, and other materials.
• Respond to inquiries and provide excellent customer service to clients, vendors, and team members.
• Follow up on outstanding items, requests, and deadlines.
• Maintain professional and timely communication.

Document Preparation & Processing

• Prepare, organize, and distribute documents accurately and efficiently.
• Review documents for completeness, accuracy, and required information.
• Assist with updating forms, records, and internal documentation.
• Maintain organized electronic and physical filing systems.
• Ensure documents are properly stored and accessible.

Data Management & Record Maintenance

• Enter, update, and verify information within internal systems.
• Maintain accurate records, databases, and spreadsheets.
• Manage contact information and documentation.
• Track projects, tasks, and workflow deadlines.
• Assist with maintaining confidential and sensitive information.

General Office Coordination

• Coordinate multiple projects and deadlines simultaneously.
• Monitor task lists and ensure timely completion of assignments.
• Provide administrative support to staff and leadership as needed.
• Schedule meetings, organize information, and assist with office operations.
• Support process improvements and special projects.

Qualifications

Required

• Administrative or office support experience.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Ability to prioritize tasks and meet deadlines.
• Professional demeanor with a customer-service mindset.
• Ability to work independently and as part of a team.
• Ability to adapt to changing priorities and handle multiple responsibilities.

Preferred

• Experience working in a professional office environment.
• Experience managing records, documentation, or databases.
• Experience supporting multiple departments or projects.
• Familiarity with office procedures and business operations.

Personal Attributes

• Detail-oriented with a strong focus on accuracy.
• Dependable, professional, and organized.
• Self-motivated with a willingness to learn.
• Strong follow-through and accountability.
• Positive attitude and ability to accept direction and feedback.
• Able to remain calm and productive in a fast-paced environment.
• Strong problem-solving skills and initiative.

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