Finance Clerk I

Located in Punta Gorda, FL

Salary: $17.00 Per Hour

Job Title:                            Finance Clerk I - Court Related Receipts and Disbursements            

 

SUMMARY

In support of the Charlotte County Clerk of the Circuit Court and County Comptroller’s mission as guardians of public records and assets, this position provides clerical support to the finance department by reconciling Court related and Real Auction vouchers, receipts, journal entries and preparing reports as a part of the accounting responsibilities of the Clerk of the Circuit Court and County Comptroller. The incumbent must be able to multi task and handle frequent interruptions. 

 

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Assists in accumulation of required data necessary to meet annual audit requirements.

 

• Performs reconciliations of selected Court related Real Auction and financial data.

 

• Receives and receipts daily Transfers and ACH Bank Credits. Prepares weekly and monthly journal entries and reports for various accounts and other entities. Assists accounting Supervisor with Court Related Fines, Fees, and Florida Statute set-up and updates with respect to database changes from Distribution Schedules and the Law.

 

• Prepares schedules for annual audit, budget, financial reports; and assists Supervisor and Auditors with year-end accruals.

 

• Tracks monies collected by the Clerk’s office through the Courts, Recording and Tax Deed systems. Disburses funds to various agencies, including Refunds, Cash Appearance Bonds, Escrow, Tax Deeds and Foreclosure Auction transactions.

 

• Researches financial records as required by Board of County Commissioners and Clerk departments and the general public. Prepares schedules as requested.

 

• Utilizes applications to automate manual accounting functions.

 

• Prepares various reports for outside agencies, schedules for auditors and technical analysis as requested by finance management.

 

• Tracks Accounts Receivable from various areas within the Clerk's office.

 

• Performs related work as required.

 

• Other duties as assigned.

 

REMOTE WORK

This is an in-office position and is not eligible for remote work.

 

OTHER SKILLS AND ABILITIES

• Exceptional interpersonal skills with the ability to maintain confidentiality
• Proficiency using Microsoft Word and Excel are required
• Must work cooperatively as a member of a team and work well under pressure

 

QUALIFICATIONS 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

EDUCATION AND EXPERIENCE

High school diploma or general education degree (GED); and two (2) years higher level accounting courses and/or bookkeeping experience with emphasis on accounts payable/contracts and/or billing collection systems.  Governmental accounting experience preferred.  Experience in a computerized financial data system environment preferred with specific knowledge of Excel applications.  Ability to maintain confidentiality.  Excellent computational skills, proficiency with 10-key calculator and accurate typing / keyboard skills.

 

LANGUAGE SKILLS

Ability to read and comprehend simple instructions, short correspondence, and memos.  Ability to write simple correspondence.  Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

 

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.  Ability to apply concepts of basic algebra and geometry.

 

REASONING ABILITY

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.  Ability to deal with problems involving several concrete variables in standardized situations.

 

CERTIFICATES, LICENSES, REGISTRATIONS

A valid Florida Driver’s License or Florida identification is required for the hiring process.

 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee frequently is required to stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 50 lbs. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

 

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

This is a typical office environment involving the use of standard office equipment.  Care and maintenance responsibilities go hand in hand with the daily use of such equipment.  This position requires the individual to change toner cartridges, paper bails, staple devices, and replace ribbons if necessary.  The noise level in the work environment is usually moderate.

 

 

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