Bilingual Office Coordinator | $24.00 - $27.00 / hour

Located in Hillsboro, OR

Salary: $24.00 - $27.00 / hour

Bilingual Office Coordinator

Schedule: Monday - Friday, 9:30 AM - 6:00 PM

Pay: $24.00 - $27.00 / hour

Status: Full-Time, Non-Exempt

Hillsboro, OR 

#hill1940

Position Overview: 

We are seeking a highly organized and detail-oriented Bilingual Office Coordinator (English/Spanish required) to support daily operations within a mission-driven organization. This role provides direct support to leadership and cross-functional teams while ensuring smooth office operations, accurate reporting, and strong internal communication.

This position requires someone who is proactive, able to manage multiple priorities, and comfortable working in a fast-paced environment with both administrative and operational responsibilities.

Key Responsibilities: 

Administrative & Leadership Support

• Provide direct support to the Division Manager and leadership team
• Manage calendars, email correspondence, voicemail, and scheduling priorities
• Prepare monthly progress reports, routine reports, and assist with data analysis
• Coordinate meetings, deadlines, and follow-ups to ensure operational efficiency
• Screen communications and manage time-sensitive leadership requests

Office Operations & Coordination

• Oversee daily office operations, workflow coordination, and administrative processes
• Maintain organized filing systems, contracts, and electronic records
• Develop and update internal forms, procedures, and documentation
• Assist with SOP development and process improvement initiatives

HR & Employee Support

• Assist with onboarding, new hire paperwork, background checks, badges, and uniforms
• Maintain employee records, emergency contacts, and compliance tracking lists
• Coordinate interviews and support HR-related administrative functions
• Ensure timely follow-up on employee requests and policy-related items

Facilities, Fleet & Inventory Management

• Manage office supplies, inventory systems, and ordering processes
• Conduct regular walkthroughs of office and storage areas for organization and upkeep
• Coordinate maintenance schedules for facilities, equipment, laundry systems, and fleet vehicles
• Track service schedules, maintenance records, and operational needs

Reporting & Compliance

• Process timesheets, mileage reports, and expense reimbursements
• Support quality assurance follow-up and documentation tracking
• Maintain compliance with internal policies and operational procedures
• Assist with reporting, data collection, and special projects

Communication & Customer Service

• Serve as front office support including greeting visitors and handling phone calls
• Manage incoming/outgoing mail and internal communications
• Create and distribute memos, updates, and internal announcements
• Communicate professionally with internal teams and external contacts

Required Qualifications: 

• Bilingual English/Spanish (required) – spoken and written
• 2–4 years of office or administrative experience
• Strong Microsoft Office skills (Word, Excel, Outlook)
• Excellent communication and organizational skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong attention to detail and confidentiality standards
• Ability to work independently and collaboratively

Education: 

• High school diploma required
• Associate degree or formal office administration training preferred

Skills & Attributes: 

• Strong problem-solving and critical thinking skills
• Ability to interpret policies, procedures, and operational guidelines
• High level of professionalism and discretion
• Strong customer service and de-escalation abilities
• Ability to maintain accuracy under pressure
• Team-oriented with a proactive work style

Physical Requirements: 

Primarily office-based role with frequent walking, standing, and light lifting. Occasional exposure to cleaning environments, noise, dust, chemicals, and outdoor conditions during facility walkthroughs or operational checks.

Work Environment: 

Fast-paced office within a service and facilities-based organization. Frequent interruptions, shifting priorities, and interaction with employees, leadership, and customers are expected. Some exposure to industrial or janitorial environments may occur.

Dress Code: 

Business casual attire with closed-toe shoes required. Must be appropriate for both office and occasional facility walkthrough environments.

Contact Express Employment Professionals for immediate consideration:

Call today for an immediate phone interview: 503-640-3600

Email resume: Jobs.HillsboroOR@ExpressPros.com

Apply online: Https://ExpressPros.com/HillsboroOR

We offer competitive wages, direct deposit, weekly pay, full medical, dental, vision, short and life term insurance options!

Apply Now