We are seeking a professional and personable Administrative Assistant with strong QuickBooks experience to support daily office operations. The ideal candidate is detail-oriented, confident communicating with clients, and skilled in handling invoices, data entry, and general administrative 

tasks.

Responsibilities

• Manage invoicing, billing, and payment processing using QuickBooks

• Perform accurate data entry and maintain organized records

• Answer incoming calls with a friendly, professional demeanor

• Assist clients by providing information, updates, and support

• Prepare and update spreadsheets, reports, and documentation

• Support general office tasks such as filing, scheduling, and email management

• Coordinate with internal teams to ensure smooth workflow

Qualifications

• Strong QuickBooks experience required

• Previous administrative or office support experience preferred

• Excellent communication and customer-service skills

• High attention to detail and accuracy in data entry

• Proficient with Microsoft Office (Word, Excel, Outlook)

• Ability to multitask and stay organized in a fast-paced environment

• Positive attitude and professional phone presence

Express Office: Vacaville

1411 Oliver Road

Suite 101

Fairfield, CA 94534